Privacy Policy for Recruiting

 

Introduction

Our company is committed to maintaining the highest standards of privacy and data protection. This Privacy Policy outlines how we collect, use, and protect your data during the recruitment process. 

IQVentures will inform you if there’s a legal, business or recruitment requirement to provide personal information. Generally, we’ll only ask for what is necessary and proportionate to consider you for a role and the relevant recruiting purpose. If you’re unable to provide the information required, we’ll explain if there might be any consequences or delays to your applications. 

When we ask for your consent to collect or use your personal information by IQVentures or a third party, you’re not obliged to give consent - you can choose freely whether you wish to consent to that specific collection or use.

As part of this commitment, we will not request or collect any bank account, credit card, and/or bank card information and/or subsequent usernames or passwords from you at any stage of the pre-employment recruitment process, nor will we direct you to a separate link in order to do so until an offer of employment has been made.

Scope

This policy applies to all recruitment activities, including but not limited to job applications, interviews, and any other interactions between candidates and our company, both online and offline.

Information We Collect

·  Personal Information: Name, contact details, address, email, phone number, current role, salary.

·  Professional Information: Resume, cover letter, employment history, references, publicly available information (e.g., social media), education, skills, certifications.

·  Sensitive Information: Any information you voluntarily provide that may be considered sensitive under applicable laws.

How We Use Your Information

·  Recruitment Process: To verify your identity, assess your qualifications, conduct interviews, and make hiring decisions.

·  Communication: To contact you regarding your application status and other relevant updates.

·  Compliance: To comply with legal obligations and company policies.

·  Data Analytics: To improve our recruitment process and enhance candidate experience.

Data Sharing

·  Internal Sharing: Your information may be shared with relevant departments and authorized personnel involved in the hiring process.

·  Third-Party Services: We may share your data with third-party service providers who assist us in the recruitment process, such as background check agencies, ensuring they comply with data protection standards.

·  Legal Requirements: We may disclose your information if required by law or to protect our rights.

Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, and regular audits of our security practices. We do not sell or otherwise market your Personal Data to third parties. We collect Personal Data needed to address your specific interests and requests identified through our Sites.

Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it, for legitimate business reasons, or as required by law. We may need to keep your data for longer than our specified retention periods to honor your requests or comply with legal obligations but will be no less than a period of 6 (six) months. When we dispose of information, we use secure means, such as physically or electronically erasing information or making it anonymous in a non-recoverable manner.

Your Rights

·  Access: You have the right to request access to your personal information.

·  Correction: You can request corrections to any inaccurate or incomplete data.

·  Deletion: You may request the deletion of your personal information, subject to legal and contractual restrictions.

Your Responsibilities

You are responsible for the personal information that you provide or make available to IQVentures, and must ensure it is truthful, accurate, and up-to-date in all respects. You must ensure that the information provided does not contain material that is obscene, defamatory, or infringes on any rights of any third party; does not contain malicious code; and is not otherwise legally actionable. Further, if you provide any personal information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for IQVentures to collect and use that information as described in this Privacy Policy. If you provide misleading, inaccurate, or incomplete information or create multiple or redundant accounts during the recruitment process, IQVentures may determine you are ineligible for employment. You understand that this Privacy Policy for Recruiting does not form part of any employment contract you may be offered in connection with your employment at IQVentures.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at hr@iqventures.com or call (614) 379-6517.

Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated date. Candidates will be notified of significant changes.

Recruitment Privacy Policy Effective May 2025