Job Applicant Privacy Notice

At MML Hospitality (“we,” “our,” or “us”), we are committed to protecting the privacy and confidentiality of all personal and medical information in accordance with applicable federal, state, and local privacy laws — including the California Consumer Privacy Act (CCPA/CPRA) and the Colorado Privacy Act (CPA). This notice explains how we collect, use, store, and protect your information during the hiring process.
 

1. Information We Collect

We may collect the following categories of personal information during the job application process:

• Personal Identifiers (e.g., full name, email address, phone number, address)
• Professional or Employment Information (e.g., resume, work history, references)
• Education Information
• Government Identifiers (e.g., Social Security number if required for background checks)
• Demographic Information (if voluntarily disclosed or required for lawful reporting)
• Internet or Network Activity (e.g., your interactions with our careers portal)

2. Purpose of Collection and Use

We collect and use your information solely for purposes such as:

• Evaluating your qualifications and eligibility for employment
• Communicating with you during the hiring process
• Conducting interviews, reference checks, and background checks (if applicable)
• Complying with legal and regulatory obligations
• Administering pre-employment processes and onboarding (if hired)

Any medical information collected for purposes such as reasonable accommodation requests will be handled separately and confidentially.
 

3. Our Commitment to Data Privacy and Confidentiality

We maintain strict internal policies to ensure all sensitive information is protected:

• Collection and Storage: Personal and medical data is collected only as necessary and stored securely using encryption and access controls.
• Access and Confidentiality: Access is limited to authorized HR personnel and managers who need the information to perform their duties. Any unauthorized disclosure is strictly prohibited.
• Use of Information: Data is used only for legitimate employment-related purposes (e.g., payroll, benefits, compliance). Medical data is stored separately and disclosed only when legally required or necessary to provide reasonable accommodations.
• Record Retention and Disposal: Information is retained only as long as needed or required by law, then securely disposed of using methods that prevent recovery.
• Compliance and Training: All employees handling applicant or employee data are trained on privacy and confidentiality protocols. Our policies are reviewed regularly to reflect changes in law and technology.

4. Disclosure of Information

We may share your personal information with:

• Internal HR staff and hiring managers
• Authorized third-party service providers (e.g., background check vendors)
• Legal or regulatory authorities when required by law

We do not sell or share your personal information for advertising or marketing purposes.

5. Your Privacy Rights

If you reside in California or Colorado, you may have the right to:

• Know what categories of personal information we collect and why
• Request access to, correction of, or deletion of your personal information (subject to legal limitations)
• Exercise these rights without fear of retaliation

To make a request, contact us at: hr@mmlhospitality.com