Last updated May 2025.

Privacy Policy for Hiring

Introduction

This Privacy Policy for Hiring ("Policy") describes how Roots Living ("we," "us," or "our") collects, uses, discloses, and protects the personal information of job applicants ("candidates") when you apply for a position with us through our career pages, job applications, or interview scheduling platforms. This Policy applies to all public-facing candidate-facing pages, including our careers landing page, job application pages, and interview self-scheduling pages.

Information We Collect

We collect the following categories of personal information when you interact with our hiring process:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Application Data: Resume, cover letter, employment history, education, skills, and references.
  • Demographic Information: Gender, race, or ethnicity, provided voluntarily to support diversity initiatives.
  • Interview and Assessment Data: Responses to screening questions, interview notes, and results from pre-hire assessments.
  • Technical Data: IP address, browser type, and device information collected automatically when accessing our pages.

How We Use Your Information

We use your personal information for the following purposes:

  • Evaluating your application and suitability for the role.
  • Communicating with you about your application status, interviews, and job offers.
  • Conducting background checks or assessments, where applicable and with your consent.
  • Ensuring compliance with legal obligations, such as equal employment opportunity laws.
  • Improving our hiring process through aggregated, anonymized data analysis.

Disclosure of Information

We may share your information with:

  • Internal teams (e.g., HR, hiring managers) involved in the recruitment process.
  • Third-party service providers (e.g., payroll and HR platforms like Paylocity) to manage applications and onboarding.
  • Legal or government authorities if required by law or to protect our rights.

We do not sell or share your personal information for marketing purposes.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined above, typically for the duration of the hiring process and up to one year thereafter, unless a longer period is required by law or to honor your requests (e.g., opting out of future communications). After this period, data is securely deleted or anonymized.

Your Rights

Depending on your location, you may have rights including:

  • Accessing, correcting, or deleting your personal information.
  • Opting out of non-essential communications.
  • Requesting details on how your data is processed.

To exercise these rights, contact us at info@rootslivingco.com.

Security Measures

We implement reasonable physical, technical, and administrative safeguards to protect your information, including encryption and access controls, aligning with industry standards.

Changes to This Policy

We may update this Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our hiring pages after updates constitutes acceptance of the revised Policy.

Contact Us

For questions or concerns, email us at info@rootslivingco.com or write to Roots Living, 103 E Alpine St. Ste. 3, Siloam Springs, AR 72761.

© 2025 Roots Living. All rights reserved.