Privacy Policy for Job Applicants

Effective Date: 01.12.2026
Last Updated: 01.12.2026

This Privacy Policy explains how Luxe Elite Cleaning, LLC collects, uses, discloses, and protects personal information about individuals who apply for jobs with us through our careers site, recruiting channels, or our Applicant Tracking System (the “ATS”). It also explains your privacy rights and how to exercise them.

1) Information We Collect

We collect the following categories of information during the recruiting process:

Identification & Contact Data
- Name, email address, phone number, postal address, country, LinkedIn/portfolio URLs, social handles (if provided).
Application & Professional Data
- Resume/CV, cover letters, work history, education, skills, qualifications, licenses/certifications, language proficiency, references, desired compensation, work authorization/visa status, relocation preferences, interview notes, assessment results, communications.
Government & Compliance Data (where permitted/required by law)
- National ID/passport, work authorization documentation, immigration status, right‑to‑work evidence.
Sensitive Personal Data (only if voluntarily provided or required by law, and subject to additional safeguards)
- Diversity data (e.g., race/ethnicity, gender, disability, veteran status), health‑related accommodations, criminal history (where lawful and relevant), and other information defined as “sensitive” under applicable laws.
Technical & Usage Data
- Device information, IP address, browser type, analytics and cookie data, log data, page interactions, ATS usage metrics.
Background Check Data (only with your consent and where lawful)
- Results from background screening providers (e.g., criminal checks, credit checks for certain roles, sanctions lists), subject to local law.

Sources of Data:

Directly from you (applications, interviews, communications).
Recruiters and employees (referrals).
Public sources (LinkedIn, professional websites, publications).
Third‑party partners (job boards, talent networks, assessment providers, background screening vendors).
Our ATS provider(s) and related HR systems.

2) How We Use Your Information (Purposes)

We use your personal information to:

Manage recruitment: receive, review, and evaluate applications; schedule interviews; conduct assessments; communicate with you; and make hiring decisions.
Operate the ATS and careers site: host, secure, and improve our application experience; fix issues; generate analytics.
Compliance and risk management: verify identity and work authorization; conduct background checks (where lawful); meet legal and reporting obligations; respond to lawful requests.
Diversity, equity & inclusion (DEI): where permitted by law, to monitor equal opportunity and improve inclusive hiring (typically reported in aggregate).
Talent pooling: maintain a candidate database and contact you about future opportunities, where permitted by law and your preferences.
Security and fraud prevention: protect accounts, systems, and data; prevent abusive or fraudulent activity.
Improve our process: analyze recruitment metrics to enhance fairness, accessibility, and efficiency.

3) Legal Bases (EEA/UK/Switzerland and similar jurisdictions)

Where required, we rely on one or more of the following legal bases:

Contract: to take steps at your request prior to entering into a contract (e.g., the hiring process).
Legitimate interests: to recruit talent, manage our pipeline, ensure security, and improve processes—balanced against your rights and expectations.
Consent: for specific activities (e.g., optional diversity data, talent pooling in certain regions, background checks in jurisdictions requiring consent).
Legal obligation: to comply with employment, immigration, equal opportunity, and other laws.
Vital interests: rare cases to protect life or safety.

4) Automated Decision‑Making & Profiling

We do not make solely automated hiring decisions that produce legal or similarly significant effects without human involvement.

5) Cookies and Similar Technologies

We use cookies, pixels, and similar technologies on our careers site and ATS to:

Enable core site functions (authentication, session management, security);
Measure performance and improve user experience;
Understand traffic sources and candidate engagement;
Where required, obtain your consent for non‑essential cookies and provide options to manage preferences.

6) Sharing Your Information

We share personal information with:

ATS and HR technology providers: to host and manage applications.
Recruitment partners & job boards: to receive and manage candidate submissions.
Assessment vendors: to conduct role‑relevant tests or evaluations.
Background screening providers: where lawful and with consent where required.
Travel/relocation vendors: if applicable for interviews or offers.
IT, security, analytics, and support vendors: to operate and secure systems.
Affiliates and subsidiaries: for centralized recruitment and compliance.
Authorities or courts: where required by law or to protect our rights, safety, or property.
Business transfers: in connection with a merger, acquisition, or asset sale (your data will be protected per this policy or a comparable policy).

We require recipients to protect your data and use it only for the stated purposes.

8) Data Retention

We retain your information only as long as necessary for the purposes described above, including:

For unsuccessful applicants: Typically three (3) years after the last activity, to consider you for future roles, maintain records, and comply with laws.
For successful hires: your data will be transferred to your employee record and retained per our employee data retention schedule.
We may anonymize data for analytics and reporting.

Retention periods vary by state and/or federal requirements.

9) Your Privacy Rights

Depending on your location, you may have rights to:

Access: know whether we process your data and obtain a copy.
Correct: update or rectify inaccurate information.
Delete/Erase: request deletion, subject to legal exceptions.
Restrict or Object: to certain processing, including processing based on legitimate interests.
Portability: receive your data in a portable format.
Withdraw Consent: where processing is based on consent.
Automated Decisions: request information about automated decisions and human review where applicable.
Non‑discrimination: we will not discriminate against you for exercising your rights (e.g., under California law).

10) Children’s Privacy

Our recruiting processes are not intended for individuals under the age of 18 (or the minimum age required by local law). We do not knowingly collect data from children for recruitment. If you believe a minor has provided data, contact us to delete it.

11) Security

We implement appropriate technical and organizational measures to protect personal information, including encryption in transit, access controls, role‑based permissions, audit logging, vendor due diligence, and employee training. No system is perfectly secure; we maintain incident response procedures and will notify you and regulators of qualifying breaches as required by law.

12) Your Choices

Update information: You can update your profile via the ATS or by contacting us.
Communications: You can opt out of non‑essential recruitment communications at any time.
Cookies/Analytics: Manage preferences through our Cookie Banner/Settings or your browser settings.
Talent Pool: You may opt out of future‑opportunity consideration by contacting us.

13) Third‑Party Links

Our careers site may link to third‑party websites (e.g., LinkedIn, assessment platforms). We are not responsible for their privacy practices. Review their privacy policies before sharing information.

14) Changes to this Policy

We may update this policy from time to time. Changes will be posted with a new Effective Date. Material changes will be communicated via the ATS, email, or our careers site.

15) Contact Us

Data Protection / Privacy Contact: Jebari Hay, Owner
Email: cleaningluxeelite@gmail.com