Escondido Golf & Lake Club – Candidate Privacy Policy

(For Recruiting, Job Applications, and Text Messaging Communications)

1. Introduction

Escondido Golf & Lake Club (“the Company,” “we,” “us,” or “our”) is committed to protecting the privacy and security of all applicants (“you” or “candidates”). This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you apply for employment with us, including when you interact with our recruiting platform, submit an application, or participate in text‑message communications through Paylocity.

By submitting an application or opting in to text messaging, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We may collect the following categories of information:

  • Personal Identifiers — name, address, email, phone      number, and other contact information.
  • Employment‑related Information — résumé      details, work history, education, certifications, references.
  • Sensitive Information (only if voluntarily provided or      required for the role) — e.g., disability disclosures, demographic data,      or background‑check information.
  • Text Messaging Data — message content, timestamps,      delivery status, and communication preferences.
  • Technical Information — IP address, device type,      browser, and usage analytics collected by Paylocity.

We do not sell candidate information.

3. How We Use Your Information

We use your information for legitimate business purposes, including:

  • Recruitment and Hiring — evaluating qualifications,      scheduling interviews, communicating about your application, and making      hiring decisions.
  • Text Messaging Communications — sending updates, reminders,      interview confirmations, and job‑related information.
  • Compliance — meeting obligations under federal and Texas      labor laws, including recordkeeping and nondiscrimination requirements.
  • Security and Fraud Prevention — protecting our systems and      preventing unauthorized access.

4. Text Messaging Consent & Opt‑Out Rights

By providing your mobile number, you consent to receive job‑related text messages from us or our service provider (Paylocity). Message and data rates may apply.

You may opt out at any time by replying STOP. Your decision to opt out will not affect your application or employment opportunities.

5. How We Share Your Information

We may share your information only with:

  • Paylocity — our applicant tracking and communication      provider.
  • Background Check Vendors — if applicable and only with      your authorization.
  • Government Agencies — when required by law (e.g., I‑9,      EEO‑1, or Texas Workforce Commission).
  • Internal Hiring Personnel — HR, hiring managers, and      executives involved in the hiring process.

We do not share your information with third parties for marketing purposes.

6. Data Retention

We retain candidate information only as long as necessary to:

  • comply with federal and Texas labor laws,
  • maintain required hiring records, and
  • support legitimate business needs.

Typical retention periods range from 1–3 years, depending on the record type.

7. Your Rights

Depending on applicable law, you may have the right to:

  • Access your personal information
  • Correct inaccurate information
  • Request deletion where legally permissible
  • Update communication preferences

Requests may be submitted to our HR department at: hr@escondidoclub.com (example placeholder)

8. Security Measures

We implement administrative, technical, and physical safeguards to protect your information. Paylocity maintains its own security certifications and compliance standards.

No system is completely secure, but we take reasonable steps to reduce risks.

9. Compliance With Federal & Texas Laws

This policy is designed to comply with:

  • Texas Labor Code (including nondiscrimination, recordkeeping, and      applicant rights)
  • Federal anti‑discrimination laws (Title VII,      ADA, ADEA, GINA)
  • FCRA (for background checks, if used)
  • TCPA (Telephone Consumer Protection Act) for text‑messaging      consent
  • EEOC recordkeeping requirements
  • I‑9 and immigration compliance requirements

10. Updates to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date will reflect the most recent revision. Continued use of our application system constitutes acceptance of any changes.

11. Contact Information

For questions about this Privacy Policy or your personal information, contact:

Human Resources Department Escondido Golf & Lake Club / 830-596-2359