Applicant Privacy Policy & Notice of Collection

Western Reserve Academy ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy describes how we handle the personal information of job applicants during the recruitment process. 

1. Information We Collect

We may collect and process the following types of personal information:

  • Identifiers: Name,      address, email address, phone number.
  • Professional/Employment      Info: Resume, CV, cover letter, work history, education,      certifications, and references.
  • Sensitive      Information: If legally required or permitted, we may collect      information regarding race, gender, or disabilities for equal opportunity      monitoring.
  • Background      Information: Criminal records or professional background checks      (with your consent). 

2. How We Use Your Information

We use your information to:

  • Evaluate      your candidacy and qualifications for employment.
  • Contact      you regarding interviews and application status.
  • Conduct      background checks and verify references.
  • Comply      with legal, regulatory, or reporting obligations. 

3. Data Retention

  • If      Hired: Your application information becomes part of your      personnel file and is retained according to our employee privacy policy.
  • If      Not Hired: We will retain your information for [e.g., 2–4 years]      after the position is filled to consider you for future opportunities or      to comply with legal obligations. 

4. Sharing Your Information

We do not sell your personal information. We may share your data with:

  • Affiliates: Parent      companies or subsidiaries within our corporate structure.
  • Legal      Requirements: To comply with law enforcement, subpoenas, or legal      proceedings. 

5. Your Privacy Rights

Depending on your location (e.g., California, GDPR), you may have the right to:

  • Access/Know: Request      a copy of the data we hold about you.
  • Rectify: Correct      inaccurate information.
  • Delete/Erasure: Request      that we delete your information.
  • Object/Restrict: Object      to specific processing of your data. 

To exercise these rights, please contact us at wrarecruiting@wra.net. 

6. Security

We implement reasonable security measures, including electronic and physical safeguards, to protect your personal information from unauthorized access or disclosure. 

7. Contact Information

If you have questions about this policy, please contact:
Western Reserve Academy
115 College Street
wrarecruiting@wra.net
330-650-9712