Candidate Privacy Policy

Date: May 5, 2025
 

Purpose & Scope

At Arrow Finishing, we are committed to protecting the privacy and security of all individuals who interact with us during the recruitment process. This Candidate Privacy Policy outlines how we collect, use, store, share, and protect personal information provided by job applicants.
 

The purpose of this policy is to ensure transparency in how Arrow Finishing handles candidate personal information and to uphold the rights of applicants throughout the recruitment process.
 

This policy applies to all individuals who apply for employment opportunities at Arrow Finishing, whether applying directly or through a third party. It covers all stages of recruitment, including application submission, evaluation, communication, and, where applicable, onboarding.
 

Guiding Principles

Arrow Finishing’s approach to candidate data management is guided by key principles. We collect only the information necessary for legitimate recruitment purposes and ensure that candidate information is used fairly, lawfully, and transparently. We protect candidate information by implementing appropriate security measures and retain it only for as long as necessary or as legally required. Throughout the process, we are committed to respecting candidates’ rights to access, correct, and control their personal information.
 

Responsibilities

Arrow Finishing’s Human Resources Department is responsible for ensuring compliance with this Candidate Privacy Policy. Hiring managers and all employees involved in the recruitment process are responsible for protecting candidate information shared with them and for using it strictly for recruitment-related purposes. Candidates are responsible for ensuring the information they provide is accurate and up to date.
 

Information We Collect

When you apply for a position, we collect personal identification information, including your name, address, email address, phone number, and other contact details. We collect professional information such as employment history, education background, certifications, skills, and references. We gather recruitment process materials including resumes, cover letters, interview notes, assessment results, and work samples. In some cases, and where permitted by law, we may also collect background check information and verification of employment or education.
 

How We Use Your Information

We use candidate information exclusively for recruitment and employment purposes. This includes processing and evaluating applications, communicating about job opportunities, scheduling interviews, assessing qualifications, conducting background checks when necessary, and maintaining records required for legal and operational needs. We do not use candidate information for any unrelated purpose without explicit consent.
 

Information Sharing

Candidate information may be shared internally with human resources personnel, hiring managers, interviewers, and administrative staff directly involved in the hiring process. In some cases, we may engage third-party service providers to support our recruitment efforts, such as background screening services or applicant tracking system providers. These third parties are contractually obligated to protect the confidentiality and security of candidate information.

We may disclose personal information if required by law, regulation, or legal process, or if necessary to protect the rights, property, or safety of Arrow Finishing, our employees, or others.
 

Data Security

Arrow Finishing employs reasonable technical, organizational, and administrative measures to safeguard candidate information against unauthorized access, disclosure, alteration, and destruction. Despite our efforts, no method of transmission over the Internet or method of electronic storage is completely secure. We cannot guarantee absolute security, but we continuously review and enhance our security practices.
 

Data Retention

Candidate information is retained only as long as necessary to fulfill the purposes outlined in this policy or to comply with legal, regulatory, or operational requirements. If an applicant is not selected for the position, we may retain the application data for a limited period to consider the candidate for future opportunities unless the applicant requests deletion of their information.
 

Your Rights

Candidates may have certain rights regarding their personal information, which can vary based on location. These rights may include the ability to access, correct, update, or delete the personal information we hold. Candidates may also withdraw consent for processing where consent was provided. To exercise any of these rights, please contact our Human Resources Department at employment@arrowfinishing.com.
 

Updates to This Policy

Arrow Finishing may update this Candidate Privacy Policy from time to time to reflect changes in our practices or legal obligations. When changes are made, the updated version will be posted with a revised "Effective Date." Candidates are encouraged to review the policy periodically.
 

Contact Us

For questions, concerns, or requests regarding this Candidate Privacy Policy or your personal information, please contact: employment@arrowfinishing.com.