Applicant Privacy Policy


Effective Date: October 19. 2025
Last Updated: October 19, 2025

Gift and Thrift Inc is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, and share information about individuals who apply for employment with our company through our career pages, job applications, or interview scheduling systems. By submitting your application or interacting with our recruiting pages, you acknowledge that you have read and understood this Privacy Policy.


1. Information We Collect

We may collect and process the following types of personal information during the hiring process:

  • Contact Information: Name, address, email, and phone number
     
  • Application Materials: Resume/CV, cover letter, references, employment history, education, certifications, and other materials you provide
     
  • Eligibility Information: Work authorization status, background check data (if applicable), and information required by law
     
  • Technical Information: Device information, IP address, browser type, and usage data when visiting our careers or application pages
     
  • Scheduling Information: Availability, interview times, and communication preferences
     

2. How We Use Your Information

Your personal information will be used for legitimate business purposes related to recruiting, such as:

  • Processing and reviewing your job application
     
  • Communicating with you about your application status
     
  • Scheduling and conducting interviews
     
  • Assessing your qualifications and fit for employment
     
  • Completing pre-employment screening or verification (if applicable)
     
  • Complying with legal and regulatory obligations
     

3. How We Share Your Information

We may share your information with:

  • Authorized Personnel: Recruiters, hiring managers, and HR staff involved in the selection process
     
  • Service Providers: Third-party platforms (such as Paylocity) that host our career pages, manage applicant tracking, or schedule interviews
     
  • Legal or Regulatory Authorities: When required by law, regulation, or court order
     

We do not sell or rent your personal information to third parties.


4. Data Retention

We retain applicant data for as long as necessary to complete the hiring process and meet legal or regulatory requirements. If you are hired, your information becomes part of your employee record. If not, we may retain your application for a limited time to consider you for future opportunities, unless you request deletion.


5. Data Security

We take reasonable and appropriate measures to protect your personal data from unauthorized access, disclosure, or misuse. However, no system or transmission of data over the internet can be guaranteed to be completely secure.


6. Your Rights and Choices

Depending on your location, you may have rights regarding your personal data, such as:

  • Accessing or correcting your information
     
  • Requesting deletion of your data
     
  • Withdrawing consent (where applicable)


  • To exercise your rights, please contact us using the information below.

7. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

Gift and Thrift Inc
Human Resources Department
Email: info@giftandthrift.org
Address: 731 Mt. Clinton Pike Harrisonburg, VA 22802


8. Updates to This Policy

We may update this Privacy Policy periodically. The “Effective Date” at the top of this page reflects the most recent version. Updates will be posted on our career pages and take effect immediately upon posting.

Hosted Policy

This Privacy Policy is displayed on all public-facing, candidate-facing pages, including our careers site, job applications, and interview self-scheduling pages.