The HR Assistant provides general HR support with a variety of clerical activities and related tasks. The HR Assistant is responsible for routine daily, monthly, quarterly, and annual tasks related to office supplies, recruiting, onboarding, benefits auditing, and updating information in the HRIS system.
ESSENTIAL DUTIES AND RESPONSIBILITIES
· Assists with recruiting process
· System Administrator and key user of the Applicant Tracking System (Paylocity)
o Onboarding new team members.
o Launch of onboarding task
o Communication and follow up with vendors on support requests as needed
o Employee Record Maintenance
o Employee Self-Service Portal Maintenance
o Providing technical support to end users (Paylocity)
o Assist with payroll batches as needed.
o Audit monthly insurance invoices for accuracy.
o Enroll new hires in the medical plan when applicable.
o Setup for training meetings and employee engagement activities (requesting conference room, ordering food, ensuring seating and technology is working prior to the meetings, etc.).
o Assist with annual performance reviews.
o Tracking various employee information including but not limited to training, birthdays/anniversaries, key control log, and assessment data. This includes creating reports.
o Assist with Benefits Administration efforts by providing administrative support to employees, benefits administrators, and vendors.
o Provides research, analytical, and technical support for a variety of human resource projects.
o Make quarterly staff meeting presentations.
Supervisory Responsibilities
None-may assist with training and working with interns.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Position requires bachelor’s degree in a related field and a combination of two or more years of relevant work experience in HR, Business Administration, and/or HRIS. Coursework and experience in compliance, employment law, etc. is preferred.
Language Skills
o Fluent in English, both written and verbal.
o Fluency in additional languages is a plus
o Ability to write reports, policies, procedures, recommendations, and correspondence.
o Ability to read, analyze, and interpret general business documents, professional journals, etc.
o Ability to effectively present information in one-on-one and group situations to customers, clients, and employees of the organization.
Decision Making/Reasoning Ability
o Ability to apply principles of logical or practical thinking to a range of intellectual and everyday problems.
o Ability to effectively prioritize tasks in multiple areas of discipline.
o Ability to collect, analyze and interpret data to develop charts, graphs, and process maps.
o Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Additional Competencies
o Strong organizational skills with attention to detail.
o Ability to maintain strictest confidentiality.