PFI Recruiting Privacy Policy

Effective Date: 09/26/2025 Last Updated: 09/25/2026

1. Introduction

This Privacy Policy explains how PFI ("we", "us", or "our") collects, uses, shares, and protects personal information obtained through our recruiting dashboard. This policy complies with applicable U.S. federal laws and state-specific privacy regulations, including but not limited to the California Consumer Privacy Act (CCPA/CPRA), Virginia CDPA, and other emerging state laws.

2. Information We Collect

We may collect the following categories of personal information from job applicants:

· Contact Information: Name, email address, phone number, mailing address

· Employment History: Previous employers, job titles, dates of employment

· Education Information: Degrees, institutions attended, certifications

· Demographic Data: Voluntarily provided information such as gender, race, veteran status (for EEO compliance)

· Background Check Data: Criminal history, credit reports (where permitted)

· Device and Usage Data: IP address, browser type, operating system, and usage analytics

3. How We Use Your Information

We use applicant data for the following purposes:

· To evaluate qualifications for employment

· To communicate regarding job opportunities

· To conduct background checks (with consent)

· To comply with legal obligations

· To improve our recruiting dashboard and processes

4. Legal Basis for Processing

We process personal information based on:

· Consent (where required)

· Legitimate interest in hiring qualified candidates

· Compliance with legal obligations (e.g., FCRA, ADA, Title VII)

5. Information Sharing

We may share personal information with:

· Internal hiring managers and HR personnel

· Background check providers (with authorization)

· Technology service providers supporting our dashboard

· Government agencies, if required by law

We do not sell applicant data.

6. Data Retention

We retain applicant data only as long as necessary for recruitment purposes or as required by law. Unsuccessful applicant data may be retained for future opportunities unless the applicant requests deletion.

7. Your Rights

Depending on your state of residence, you may have the following rights:

· Right to Know: What personal data we collect and why

· Right to Access: Obtain a copy of your data

· Right to Delete: Request deletion of your data

· Right to Correct: Fix inaccurate information

· Right to Opt-Out: Prevent sharing or sale of personal data

· Right to Non-Discrimination: No adverse treatment for exercising privacy rights

To exercise these rights, contact us at [Insert Contact Email].

8. State-Specific Disclosures

· California Residents: Additional rights under CCPA/CPRA, including opt-out of data sharing and access to specific disclosures.

· Virginia, Colorado, Connecticut, Utah, and others: Rights similar to California, with variations in scope and enforcement.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal data from unauthorized access, disclosure, or misuse.

10. Background Checks

Where applicable, we comply with the Fair Credit Reporting Act (FCRA) and provide required disclosures, obtain consent, and issue adverse action notices when necessary.

11. Cookies and Tracking

Our dashboard may use cookies and similar technologies to enhance user experience. See our [Cookie Policy] for details.

12. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with a revised effective date.

13. Contact Us

For questions or concerns about this Privacy Policy or your personal data, contact:

Privacy Officer PFI tbrooks@pfiinstore.com 1004 Industrial Dr. Owensville, MO  65066