Administrative Assistant Human Resources
Description

  

Department: Human Resources

Job Status: 30-40 hours per week  

FLSA Status: Non-Exempt

Reports To: Director of Human Resources

Grade/Level:

Amount of Travel Required: less than 5% 

Work Schedule: Normally M-F, 9-4

Positions Supervised:  

 

POSITION SUMMARY

The HR Administrative Assistant is responsible for administrative HR tasks and assisting with all other HR duties and special projects.


ESSENTIAL FUNCTIONS

  • Performs customer service functions by answering employee requests and questions
  • Responsible for managing job postings on the website
  • Responsible for all onboarding task including corresponding and entering background check information, securing email addresses, entering new employees into Colleague and scheduling NEO
  • Responsible for some offboarding including deactivation of accounts
  • Responsible for entering new employees / students into the HRIS system
  • Responsible for employee verifications
  • Responsible for all HRIS employee password resets and address changes to both Paylocity and Colleague
  • Responsible for distribution and entry of all “request forms” and maintaining updated forms on the HR landing page
  • Assists HR Director with various research projects and / or special projects
  • Performs other clerical functions and other work as assigned 
  • Maintains personnel files in compliance with applicable legal requirements
  • Provides training for new and current employees on payroll and other HR systems
  • Responsible for SafeCollege training compliance
  • Responsible for assisting with the Employee Health Fair
  • Responsible for organizing and hosting a Flu shot clinic
  • Responsible for managing student worker onboarding
  • Responsible for the recruitment process (advertising, screening, references)
  • Other duties as assigned
Requirements

  

POSITION QUALIFICATIONS

Competency Statement(s)

Problem Solving - Problem solving skills looks at the ability of the individual to recognize courses of action which can be taken to handle problems or potential problems, and applying contingency plans to solve those problems. This competency asks the question “How effectively can you think through an issue and develop a solution to a problem?” 

Interpersonal - Interpersonal skills look at the ability of the individual to develop and maintain relationships with others. This competency asks the question “How effectively do you relate with others?” 

Communication, Oral- Oral Communication skills looks at the extent to which an individual communicates with economy and clarity, actively engaging in conversations in order to clearly understand others' message and intent, and receives and processes feedback. This competency asks the question “How well do you send verbal messages and listen to people’s responses in order to convey information?” 

Communication, Written -Written communication skills looks at the extent to which an individual writes concise, clear letters, reports, articles, or e-mails, including proofing and editing. This competency asks the question “How well do you write, edit, and proof written materials?” 

Organized -  Organizational skills looks at the ability of the individual to be structured and methodical in working skills. This competency asks the question “Is your working style neat and disciplined?” 

Detail Oriented-Detail orientation looks at the ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant. This competency asks the question “How well do you understand and work with the ‘nuts and bolts’ of a task?” 


Education

High school diploma or equivalent required, a bachelor’s degree is preferred, however equivalent education / experience will be considered.


Experience

A minimum of one year of HR / payroll experience is preferred, more experience is desired. Preference will be given to candidates with Paylocity payroll experience and a background in HR.

 

PHYSICAL DEMANDS

Physical Abilities 

Stand O 

Walk O 

Sit C 

Handling / Fingering C 

Reach Outward F

Reach Above Shoulder O

Climb N

Crawl N

Squat or Kneel O

Bend O


Push / Pull

12 lbs or less F

13-25 lbs O

26-40 lbs N

41-100 lbs N


Lift /Carry

10 lbs or less F

11-20 lbs F

21-50 lbs O

51-100 lbs N

Over 100 lbs N

      

N (Not Applicable) Activity is not applicable to this occupation. 

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)


EOE