CCLS Fiscal Officer - Fiscal Operations
Job Type
Full-time
Description

  

WHO WE ARE:  For over 50 years, CCLS has been representing and advocating for low-income individuals in Merced, Tuolumne, Mariposa, Fresno, Tulare, and Kings Counties—a region where intense poverty exists side by side with unparalleled wealth and abundance. Our mission is to provide high quality, no-cost civil legal services to low income individuals, families, and communities—improving the wellbeing of our Valley through systems-changing advocacy, client education, and legal work that meets individual clients’ immediate needs. We also work closely with agencies and community organizations that share our commitment to support our clients in being their own agents of change. 


POSITION DETAILS: 

The person in this position reports to the Director of Fiscal Services. Under immediate or general supervision, the Fiscal Officer performs a wide range of financial and fiscal services work including payroll preparation and control; monitoring payroll and personnel transactions; processes payroll forms authorizing payroll actions such as new employment, termination, and change of status transactions; accounting; billing and collection of receivables; processing and monitoring of payables; preparation of financial and statistical reports; administering inventory and asset schedules and tracking; document retention tracking and schedules; and performs related work as required.


The Fiscal Officer is responsible for complex analysis, reporting and operating functions and may lead Fiscal Department projects or consult with and advise other CCLS departments and programs. The Fiscal Officer will temporarily assume the Director of Fiscal Services duties and responsibilities in their absence.


Position:   FISCAL OFFICER – FISCAL OPERATIONS  

Experience:  3+ Years Experience 

Location:  Fresno Office

Term of Employment:  Regular, Full Time 

Other:  FLSA Exempt, Non-Union 

Salary Range: DOE $46,368 to $67,920


  

APPLICATION DEADLINE:  Open Until Filled
Applications should be received by Wednesday, April 13, 2022 to be considered for the first round of interviews. 
CCLS is an equal opportunity employer: we value equity, inclusion, and diversity, across all races, cultures, classes, ages, religions, gender identities and presentations, sexual orientations, body sizes, family structures, abilities, and all categories protected by law. We encourage all interested individuals to apply. CCLS is subject to a Collective Bargaining Agreement.




COMPLETE APPLICATION:

1. Resume

2. Cover Letter addressing the following questions: 

  • a. Please tell us briefly about your experience, if any, working with a low-income community.  What skills and qualities did you bring that were important to the effort?  What did you learn?  
  • b. Please describe your leadership experience, if any.
  • c. Tell us about your connection to the Central Valley:  how well do you know it?  Do you have ties here?  What draws you here?
  • d. Do you have particular interest in working at Legal Aid?  If so, please tell us about that.

3. Three Professional References

Requirements

DUTIES:

  • Responsible for daily Fiscal Operations, including Accounts Payable and Payroll related duties.
  • Control and supervises the preparation, documentation, and disbursement of payroll-related payments.
  • Control and supervises the preparation, documentation, and disbursement of accounts-payable related payments.
  • Organizes, processes, and maintains the most difficult and complex payroll record information and transactions including benefits, deductions and withholdings.
  • Organizes, processes, and oversees vendor maintenance duties.
  • Monthly reconciliation of employee receivables and liability accounts.
  • Monthly reconciliation of vendor payments and accounts payable.
  • Maintains control and subsidiary accounting records involving a variety of accounts and transactions including controlling and reconciling payroll and payables 
  • Review and apply current legislation and other authoritative guidelines as appropriate, in performing various fiscal activities;
  • May act in a lead capacity which involves assigning, reviewing, and coordinating the work of the Fiscal Clerk ;
  • Reviews, analyzes and makes recommendations regarding payroll, accounts payable and fiscal operations 
  • Plans, organizes, and participates in financial and compliance audit assignments to assure compliance and dependability of financial records 
  • Provides guidance on the prevailing laws governing payroll and income taxes, employee benefits and garnishments and manage and monitor compliance with current employment-related payroll requirements and CCLS policies. Analyze financial performance versus budgets;
  • Assist the Director with the annual financial and compliance Assists with the preparation of grant budget proposals and forecasts
  • Advise and confer with Fiscal and other CCLS staff on specific and general financial, accounting, payroll and fiscal related matters; 
  • Other duties as assigned to ensure proper functioning of the department.



QUALIFICATIONS: 


Preferred Knowledge Of:

  • Financial and accounting principles, practices and methods;
  • Payroll principles and practices to properly determine and allocate costs;
  • Non-profit accounting principles and practices to assist in preparing annual reports and financial statements;
  • Budgeting principles and practices to assist in preparation of proposals and the annual budget;
  • Legal, Financial and Government Code sections relevant to non-profit accounting;
  • Department practices, policies, and procedures necessary to assign, review, coordinate, and monitor the work of the department.

Preferred Skills:

  • Analyze financial data and interpret results for management reports;
  • Prepare complex, summary financial reports and statements accurately;
  • Determine accounting problems, review factors and select alternatives, and take corrective action;
  • Read, understand and interpret laws, regulations and grant agreements;
  • Write clear, concise reports, memos, and instructions with technical accuracy using correct grammar, punctuation and spelling;
  • Communicate verbally in a clear and concise manner to explain procedures to peers and lay persons;
  • Establish and maintain effective working relationships;
  • Independent accomplishment of job assignments;
  • Assign, review and coordinate the work of the Fiscal Clerk.

Minimum Qualifications:

  • Education: Possession of a bachelor’s degree in accounting, business administration, economics, or a closely related field;
  • Experience: Minimum Three (3) years of full-time, paid professional finance or accounting experience with a non-profit or governmental agency. Advanced accounting, business, economics, or related degree may substitute for the required experience, or additional years of non-profit or governmental accounting experience may substitute for the required education.
  • License: Possession of a valid Class "C" driver's license, or equivalent, may be required.


CCLS BENEFITS PACKAGE OVERVIEW:
 
Work/Life Balance· 7.5 hour work day / 37.5 hour week· 14.5 Paid Holidays· Free wellness counseling & resources· Union protection for applicable positions 
 
Rewards for Dedication· Annual pay increases· Overtime for Hourly/Non-exempt staff· Compensatory Time for Salaried/Exempt staff 
 
More than Base Pay· School Loan Assistance up to $500/month· Bilingual Pay up to $90/month· Home internet reimbursement of $25/month· CCLS issued laptop & cell phone· CA State Bar dues paid in full· Mileage reimbursement 
 
Retirement Contribution· CCLS contributes to staff 403(b) plans starting at the one-year anniversary:o Year 1 to 2 – 1% of salary contributedo Year 2 to 3 – 2% of salary contributedo Year 3 to 4 – 3% of salary contributedo Year 4 to 5 – 4% of salary contributedo Year 5+ - 5% of salary contributed 
 
Group Health Insurance· Coverage begins 1st of the month following hire date· CCLS pays 100% for staff health insurance coverage· CCLS pays 67% of staff dependent health insurance coverage· Low-Cost Plans for:o Dental PPO & Vision Insuranceo Long term disability & life insuranceo Workers Compensation coverage 
 
Cash Out Options· Vacation Cash Out:o Accrued vacation cashed out & added to paycheck upon request· Compensatory Time Cash Out (Exempt Staff):o Accrued comp time cashed out & added to paycheck upon request· Comp time over 75 hours paid out automatically· Overtime Pay Out (Non-Exempt Staff):o OT paid out within 30 days of accrual, per State standards 
 
Computer Loan Fund· Up to $1,500 interest free loan to assist staff with personal computer purchase 
 
State Bar Exam Leave & Loan· Protected leave for CA Bar Exam· Interest-free loan for Bar Exam & study course fees· Up to 8 weeks salary advance
Salary Description
DOE $46,368 to $67,920 annually