Administrative Support Specialist
Job Type
Part-time
Description

SUMMARY

The Administrative Support Specialist performs a variety of duties to facilitate the efficient operation of the organization under the direct supervision of the Headquarters Manager.

RESPONSIBILITIES

· Perform telephone reception; greet visitors, ascertain the nature of their business, ensure the completion of paperwork as necessary, and direct them to appropriate staff or resources.

· Schedule counseling assessment appointments and maintain the appointment calendar.

· Assist with filing and other document organization.

· Schedule school-based prevention programs and maintain the Google calendar. 

· Open and distribute incoming mail and assist with outgoing mail.

· Accept deliveries and direct them to the appropriate staff.

· Serve as backup to other administrative personnel as needed.

· Work as a member of the PreventEd team in all areas which promote the mission and overall success of the agency.

· Perform all other related work as assigned.

Requirements

  PERSONAL ATTRIBUTES

· Be punctual and possess a warm friendly manner.

·  A high level of both personal organization and attention to detail.

·  Possess a strong work ethic, a passion for our mission, the ability to innovate and improve on existing recordkeeping systems, and the ability to develop and maintain an efficient personal workflow.

·  A high level of cooperative spirit to work as a member of a team.

·  Familiarity with substance use disorders is helpful but not required.

SPECIALIZED KNOWLEDGE, EXPERIENCE, AND TRAINING

· High School diploma or GED.

· Strong computer skills; mastery of MS Office.

·  Some knowledge of the field of substance use disorder and/or substance use prevention is desired.

REASONING ABILITY

Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to deal with several abstract and concrete variables.

COMPUTER SKILLS

E-mail, Microsoft Word and Microsoft Excel, data entry.

WORK ENVIRONMENT

This position works primarily in an office setting at the PreventEd agency location with possible local travel in the community. Must have a valid Driver’s License and reliable transportation.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to communicate effectively. The physical requirements of this job include: sitting, standing, walking, and climbing stairs on a regular basis; lifting up to 25lbs, pulling and/or pushing on occasion.

Salary Description
$15/HR