Job Title: Assistant Director of Production
Reports To: Producing Director
FLSA Status: Non-Exempt, Annual Full-time
Pay Tier: 5
Compensation: $39,500-$43,000/year, competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.
Desired Start Date: As soon as practicable
The Assistant Director of Production is the principal liaison between the artists and theater company, working under the guidance of the Producing Director to ensure all those involved in a production receive the essential support required to fulfill their contracts. This position works closely with the Producing Director to manage all contracts, negotiations, payroll, and stipulations in accordance with various industry unions (AEA, SDC, USA). The Assistant Director of Production is responsible for coordinating and supporting all applicable travel, lodging, hospitality, and emergency health and wellness needs for all artists each season.
Essential Duties and Responsibilities include, but are not limited to, the following:
Artistic and Production Administration
· Assists in coordinating all contracts for actors and production team members.
· Maintain contracting, housing, travel, hospitality, and ticketing tracking documents for each project of the season. Prepare reports on the status of all the above categories.
· When necessary, submit documentation for various labor unions to generate artist contracts.
· Prepare weekly union reports.
· Track and reconcile all production management credit card charges and expenses. Submit report to finance.
· Based on the contract, create and submit a payment request (purchase order, payroll, etc.) to ensure that contracted payments are issued in a timely manner.
· Collect bios from all artists for playbills and website.
· Coordinate with Human Resources and Director of Equity, Diversity, Inclusion, and Anti-racism (EDIA) on personnel and EDIA matters.
· Advance inclusion, diversity, equity, access, and anti-racism goals in production policies, procedures, and practices.
· Act as a liaison between Producing Director and Production Department when necessary.
· Take notes during Production Department meetings.
· In collaboration with Producing Director, alternate and cover all tech rehearsals and lead post tech production wrap ups (requires night and weekend hours).
· Ensure well-stocked and maintained rehearsal room and housing supplies and equipment
· Ensure necessary production related seats at performances.
· Arrange last minute covers for absent crew members.
Artist Hospitality and Service
· Coordinate, arrange, and manage travel and temporary local housing for guest artists.
· Meet and greet guest artists; assist with obtaining parking, keys to lodging, phone lists, welcome packet, “rules of the house,” etc.
· Remain available to artists for the duration of their engagement.
· Order, arrange, or provide hospitality and local transportation for artists as directed or required.
· Assist in conducting artist onboarding and orientation.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
Three or more years of related experience and/or training in production management, general management, company management, stage management or hospitality; interest and/or involvement in an arts related enterprise; or equivalent combination of education and experience. Experience and/or training with LORT and their corresponding collective bargaining agreements with AEA, SDC, and USA highly preferred.
Knowledge of theatrical production practices and procedures. [TP1] Familiarity with COVID-19 Safety regulations.
Must be an excellent communicator with the ability to communicate transparently and effectively across mediums. Strong customer service skills and experience in conflict resolution are preferred. The ability and passion to work inclusively with all ages and diverse populations.
MS Office Suite, G Suite, Collaboration Software (Microsoft Teams, Slack), File Sharing Software (Dropbox, One Drive)
· Valid Driver’s License
· Proof of full vaccination, including booster(s), against COVID-19. Medical and religious exemptions to vaccination requirements will be granted and reasonable accommodations provided under applicable law.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Must be able to remain in a stationary position for up to 75 percent of the time.
· Must be able to regularly move about inside office spaces to access file cabinets, office machinery, etc.
· Must have the physical ability to regularly operate a computer and other office productivity machinery (printer, scanner, copier)
· Must have the physical ability to move objects weighing up to 50 pounds for luggage handling and housing set-up.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The noise level in the work environment ranges from low to high.
· The light level in the work environment ranges from light to dark.
· Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams.
· Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity.
· Employee must be able to regularly work nights and weekends and be available to guest artists via telephone for the duration of their stay.
Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit trinityrep.com/antiracism.
ABOUT TRINITY REPERTORY COMPANY
Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.
Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.
Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies.
Learn more at www.trinityrep.com/about/.
ABOUT THE COMMUNITY
Ranked #1 in Travel + Leisure Magazine’s 2014 America’s Favorite Cities Survey, praised by Architectural Digest as “The country’s best small city,” and named America’s Coolest City by GQ Magazine in 2015, Providence is the capital and most populous city in Rhode Island. Founded in 1636, it is one of the oldest cities in the United States and the third-largest city in the New England region after Boston and Worcester. Providence has a city population of 180,609 and is part of the Providence metropolitan area with an estimated population of 1,622,520. The region is considered part of the Greater Boston combined statistical area, the sixth largest in the country, with over eight million residents.
Once nicknamed the “Beehive of Industry,” Providence has rebranded itself as the “Creative Capital” to emphasize its educational resources (Brown University, Rhode Island School of Design, Providence College, Rhode Island College, Roger Williams University, and Johnson & Wales University) and arts community. Over the last twenty years, much of Providence has undergone a true civic renaissance, as political leaders and residents have propelled the city into an exciting place to work and live. City streets are packed with boutiques, hotels, renovated lofts, excellent restaurants, and art spaces.
In addition to being the home of Trinity Repertory Company, Providence has a remarkable arts and culture community that includes nationally renowned community arts center, AS220; the Rhode Island Philharmonic Orchestra; RISD Museum; Providence Athenaeum; Festival Ballet; and WaterFire. Providence is also home to several performing arts centers such as the Veterans Memorial Auditorium and the Providence Performing Arts Center, as well as a number of smaller theaters. The city’s music scene, centered on artist-run spaces, is well known in underground music circles.
The restaurant scene in Providence is second to none and a source of immense pride for residents, as the city has been consistently recognized as a top city for food. Because of Rhode Island’s proximity to the ocean, many restaurants, grocery stores, and farmer’s markets boast food sourced from the state itself, giving real meaning to the phrase “farm-to-table” dining. From bakeries and coffee shops, to bars and food trucks, there is no shortage of fun, excellent, cutting-edge dining in the city.