Finance Coordinator
San Antonio, TX Finance
Job Type
Full-time
Description

SUMMARY

The finance coordinator is in full charge of all aspects of intern payroll, including but not limited to enrolling interns, processing and reviewing payroll, preparing reports for finance and HR, monitoring state notices, assists the finance department with accounts payable and cash receipts. Serves as primary contact for HNIP matters in the absence of the Director of Finance and Accounting. Responsible for all accounting matters associated with the American Legacy Foundation and Army projects.


 

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned)

  • Set up HNIP interns in the Paylocity payroll system
  • Set deadlines for submission of timesheets
  • Process HNIP intern payroll
  • Serve as the point of contact for interns' payroll-related questions
  • Make sure all quarterly reports are correct and complete and filed in a timely matter
  • Serve as the point of contact for payroll-related communications with States
  • Process accounts payable
  • Process daily cash receipts
  • Project reporting for ALF and Army projects
  • Accounts Payable for ALF and Army projects
  • Reconcile general ledger accounts
  • Assists members of the Finance staff with other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to travel.


EDUCATION AND/OR EXPERIENCE

  • High school diploma/GED required. 
  • Associate degree from an accredited college or university, preferably in Accounting related field; or two years related experience and/or training; or equivalent combination of education & experience. 
  • Experience in payroll processing. 
  • Experience using Microsoft Excel and basic knowledge of other MS Office applications. 
  • Strong computer skills.

  

LANGUAGE SKILLS    

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.


MATHEMATICAL SKILLS   

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


REASONING ABILITY   

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.


WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is in a low noise environment, clean office setting, indoors, at a desk with a computer. Work hours are usually 40 hours per week Monday through Friday, some busy times like summer internship or during conference time extra hours may be required, evening and weekend work. Conferences are usually held out of town, travel required, late hours, and work on weekends. 


REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodations will be made to enable a qualified individual with a disability to perform the essential functions of the job.

 

Relocation assistance is not available for this position.


HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is competitive and commensurate with qualifications and experience. 


EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. For more information regarding Equal Employment Opportunity, click here.


ADA STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. 

Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here.


HACU COMMITMENT TO HEALTH AND SAFETY POLICY

Per the Hispanic Association of Colleges and Universities (HACU) Commitment to Health and Safety Policy, effective August 2021, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable state law. Employees will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date.  Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded. If reasonable accommodation is needed during the application process, please email jobs@hacu.net.