Registrar and Records /Accreditation Records Retention Officer (ARRO) - 100% Remote
Fully Remote
Description

SUMMARY:

The Registrar facilitates the movement of learners through their programs, ensuring that electronic and physical records are properly kept, class scheduling is completed, and course schedules are updated. The Registrar will work with a variety of people and have exceptional communication skills, including when collaborating with multiple departments.


The Registrar maintains the academic record of all students and plans and implements the registration process for classes. The Registrar works with other administrators to coordinate course schedules and resolve scheduling conflicts. Other responsibilities include keeping records of all course enrollments, attendance records, updating course records based on transfer credits, transcript reviews and ensure students meet the requirements to graduate from their programs.


The Registrar compiles enrollment statistics and data related to the student population, this includes any regulatory reporting for the institution. The Registrar follows the institutions academic catalog policies and partners with Academic Advisors and Academics to resolve student scheduling and academic issues.




Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

(Other duties may be assigned)

  • Responsible for overseeing and ensuring all records are adequate and protected and in compliance per accreditation and other regulatory requirement(s) 
  • Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor
  • Assures the integrity of academic files and folders, transcripts, grades and grade reports, and enrollment documentation for all learners
  • Align academic procedures and administrative process to ensure compliance with institutional, accreditation and other regulatory standards and requirements
  • Verifies and records transcripts received for prospective learners in a timely manner
  • Determines when an applicant file is ready for evaluation
  • Create the new learner record for all new enrollments
  • Maintains entire learner file database which includes generating hard copy files upon request
  • Copies and mails evaluated examinations for Juris Doctor courses to Juris Doctor learners upon request and in a timely manner
  • Prepares and tracks probation and dismissal notices 
  • Coordinates activities with the Assistant Director and Director, Learner Support Services, as needed
  • Maintain and report accurate learner statuses 
  • Responsible for ensuring accurate reporting of final grades 
  • Ensures timely fulfillment of transcript and diploma requests
  • Supports the commencement process by verifying registrants' eligibility to participate, determining honors earned, etc. 
  • Responsible for the distribution of graduate regalia and related items, as needed
  • Performs other assignments on an ad hoc basis, as required


SUPERVISORY RESPONSIBILITIES:

The Registrar/ARRO will supervise the following: Registrar Staff and Transcript Evaluator. Responsibilities include interviewing, hiring, and training; planning, assigning and directing work; appraising performance; rewarding and disciplining; addressing complaints and resolving problems.


QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


EDUCATION AND/OR EXPERIENCE: 

Bachelor’s Degree from an accredited institution and 5 or more years of related administrative experience and/or training; or equivalent combination of education and experience. Experience with Registrar and Records in an educational setting preferred. Flexibility to handle a diversity of details to make informed and responsive decisions on matters that impact the academic programs of the department.  


COMMUNICATION SKILLS:

Ability to read, analyze, and interpret general periodicals, professional journals, University policies and procedures, and course outlines and syllabi. Ability to prepare letters, reports, and business correspondence. Ability to effectively present information and respond to questions from applicants, learners, faculty mentors, the Board of Directors, employees of the University, and the general public. Ability to use and facilitate online communication including chat rooms, videoconferencing, and other technology-based communication media.


MATHEMATICAL SKILLS:

Ability to apply advanced mathematical concepts to mathematical operations involving such tasks as frequency distribution, determination of test reliability and validity, analysis of variance, correlation techniques, and sampling theory.


REASONING ABILITY:

Ability to apply principles of logical and scientific thinking to a wide range of intellectual and practical problems. Ability to deal with nonverbal symbolism (formulas, scientific equations, graphs, etc.,) in its most difficult phases. Ability to deal with a variety of abstract and concrete variables.


PHYSICAL DEMANDS:  

While performing the duties of this position, the employee must regularly talk and actively listen. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include computer technology and written materials which require close vision and color vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


WORK ENVIRONMENT: 

As a remote employee, he/she must provide a workspace that is safe and conducive to a business atmosphere where staff can interact with and provide undivided attention, removed from distractions.


CalSouthern is an equal opportunity employer M/ D/ V/ F/ SO.

Salary Description
$65-85k