The Communications Associate functions as a key member of the Development team and reports to the Development and Grants Manager to plan and execute the organization’s annual Development and Communications Plan. The Development department is responsible for raising $1.6 million in unrestricted and restricted contributions in FY22 from individual donors, foundations, law firms, corporations, foundations, and other entities. The individual will contribute to the overall strategy, serve as a thought partner, while helping create a data-driven environment.
The Communications Associate will support the conception and implementation of all communications related to fundraising campaigns, grants, volunteers, events, with a variety of audiences, including donors, volunteers, prospects, and external stakeholders, not limited to the law firms, media, community partners, clients, and more via e-mail, social media, print, and other channels.
General Duties and Responsibilities
- Maintain a long-term content strategy and Development and Communications calendar with the goal of creating a cohesive and integrated message about CAIR Coalition’s efforts, initiatives, campaigns, and mission.
- Track and analyze data metrics for performance improvements for social media, email (open rates, click rates, conversation rates, etc.), and website, and report regularly on metrics. Recommend and implement tactics to increase engagement.
- Lead overall social media strategy and manage social media accounts, including Twitter, Facebook, Instagram, and LinkedIn, and strengthen social media presence.
- Coordinate with program teams to develop leads and identify opportunities to elevate our programs, activities, and other content to help drive media coverage.
- Lead overall email strategy, conduct A/B testing, implement audience segmentation strategies and ask string amounts in e-appeals.
- Lead the creation of news updates, client stories, educational graphics, invitations, press releases, statements, and other content to be distributed and published via e-mail, and/or across social media platforms, and on our websites.
- Draft and publish 6 and 9-month Progress Reports, Annual Report, and other updates to donors and constituents to demonstrate organizational impact.
- Coordinate media outreach, including media-facing rapid response activities, including drafting and editing press releases, fielding media requests, and supporting staff who are engaging with the media.
Fundraising Campaigns and Events
- Support micro-fundraising campaigns, including Spring for Justice, Giving Tuesday, and Calendar Year-end by creating campaign calendars, conceptualizing campaign themes, drafting emails, social media posts, and preparing/updating microsites as needed.
- Conduct individual donors and prospect outreach, including drafting appeals, acknowledgements, updates, as well as support physical mailings as needed.
- Support the annual fall fundraiser by coordinating communications ranging from event invitations, acknowledgments, event program book, outreach to attendees and award recipients, drafting scripts/talking points, tracking event RSVPs, and providing logistical support during the event.
- Monitor the Development and Media email inboxes and respond to inquiries in a timely manner.
- Attend program meetings and participate in the monthly Dev/Comms Specialty Teams meetings
- Conduct regular website and microsite audits and update information as needed.
- Support the preparation for the annual audit, including working with the Executive Director to gather pro bono hours from pro bono partners.
- All Development and Communications staff are required to be able to work cross-functionally to support key efforts and priorities, staff, and programs, as needed.
- Assist with additional duties as necessary.
 This list is illustrative and not intended to be a complete classification of all job functions or tasks.
What Else You Should Know:
This is a full-time, non-exempt position.
The Communications Associate will report to the Development and Grants Manager.
The deadline to submit your application is May 20, 2022. Applications will be reviewed on a rolling basis.
The annual salary range for this role is between $50,000 to $60,000, commensurate with experience.
This position will be based from the Washington, D.C. or Baltimore, M.D. Office. This job can be performed fully remotely for the right candidate.
All CAIR Coalition staff, interns, and volunteers are working remotely. However, due to the duties and responsibilities of certain positions, certain staff members may be required to live within daily commuting distance of their assigned primary office. Staff have the option to work from the office following a hybrid model, as long as they are in compliance with CAIR Coalition's COVID-19 policies.
All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters.
CAIR coalition’s benefits package includes:
- Free gym access located in Washington, D.C.;
- Flexible working hours after successful completion of trainings and with approval of supervisor;
- Pre-tax commuter benefits for those living in the DMV;
- Subsidized health, dental insurance, and vision subsidized health, dental insurance, and vision insurance (CAIR Coalition pays a very high rate of the insurance package, for which we can provide additional information);
- life insurance valued at $50,000, as well as long and short term disability;
- the option to set up a Flexible Spending Account; and
- the option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment.
Paid time off includes:
- 23 personal days per calendar year
- Up to 20 days of sick time per calendar year
- 7 hours of volunteer time
- Federal holidays
- Winter break closure
- 12 weeks of parental leave
How to Apply:
Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application
Capital Area Immigrants’ Rights (CAIR) Coalition is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. CAIR Coalition prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. CAIR Coalition conforms to the spirit as well as to the letter of all applicable laws and regulations.
- Minimum one to two years of experience working in a related field.
- Excellent ability to draft sharp and memorable and copy under deadlines.
- Excellent editing and proofreading skills.
- Meticulous planning and organizational skills, ability to prioritize tasks/projects, and follow through on detail with high-level accuracy.
- Must be a team player and able to pivot as necessary to evolving circumstances.
- Experience with social media platforms.
- Experience with basic graphic design such as Canva or illustrator.
- Experience in marketing automation software (EveryAction, MailChimp, etc.)
- Experience in customer relationship management database (EveryAction, SalesForce, Blackbaud product, etc.).
- Willingness to stay-up to date with the latest industry trends and methods.
- Ability to respond successfully and quickly under tight deadlines, working occasional evening and weekend hours as needed.
- Outstanding interpersonal skills and ability to establish and cultivate productive relationships with a