Job Title: Special Events Manager
Reports to: Chief Development Officer
Employment Status: Full Time/Exempt, benefits eligible
Location: Hybrid/Flexible - Monterey Park Office; Edmund D. Edelman Children’s Courthouse at 201 Centre Plaza Suite 1100, Monterey Park, CA 91754
Salary: $70,000-$75,000 Annually DOE
CASA of Los Angeles (CASA/LA) organizes the community to take action and advocate for children and families impacted by the overburdened child welfare and juvenile justice systems. The organization envisions a Los Angeles in which all child and families have equitable access to support and services to thrive. CASA/LA is on a path to expand services to 12,000 of the estimated 33,000 children in the LA County’s dependency system every year. Key to these efforts is growth in the number of people who know about CASA/LA, the number of volunteers recruited and trained each year, and revenue generated from individuals, foundations, corporations and government sources.
The Special Events Manager will lead the strategic direction of and implement the organization’s special events designed to raise philanthropic funds and raise awareness of CASA of Los Angeles, in collaboration with the Chief Development Officer. Duties include researching and securing venues, making recommendations to leadership, planning and managing our events' calendars, negotiating terms and agreements with vendors, managing and guiding marketing efforts as it pertains to events with the marketing coordinator, monitoring timeframes and budgets, delivering on event brief objectives and developing deep and meaningful relationships with prospects, donors, event sponsors and volunteers. The Special Events Manager will execute these event tasks with a hands-on approach using project management and fundraising principles in a fast-paced environment.
Position is located at the Edmund D. Edelman Children’s Courthouse at 201 Centre Plaza Suite 1100, Monterey Park, CA.
Fundraising and Development Events
· Works directly with all members of the Development team to strategize goals and implement plans in support of the overall objectives of the organization’s strategic plan.
· Budgets, plans, and executes a wide range of events to maximize CASA/LA’s initiatives and strategic goals.
· Lead, direct, implement and manage event committee members and chairs, and other staff and volunteers, for all annual fundraising events including, but not limited to, the Evening to Foster Dreams gala, Wine+Art event, Justice Jog, and other events.
· Lead and guide committee members and other stakeholders to cultivate new and existing sponsors and donors for all fundraising events while building effective relationships.
· Provide strategic leadership in conceptualizing and/or re-conceptualizing events, introducing new elements and modifying existing elements of the events from year to year.
· Solicit and secure financial sponsorships including stewardship and follow-up of sponsors.
· Meet financial and fundraising goals of special events while keeping all expenditures within event budgetary guidelines, and prepare financial reports, analysis of cost estimates, and reconciliation of expenses.
· Execute all levels of administrative requirements of each event with hands-on approach, including but not limited to pulling donor reports and mailing lists, creating and maintaining sponsorship trackers, performing mail merges and managing seating lists.
· Develops and maintains budgetary guidelines.
· Build solid relationships that benefit special events and support CASA/LA overall.
· Collaborate with the Marketing Coordinator on marketing efforts related to events including messaging for social media, emails, advertisements, and ensuring each event and CASA/LA’s overall brand is adhered to.
· Work directly with a graphic designer to create, edit and approve event assets including, but not limited to, event invitations, promotional materials signage and event decks.
· Develop timelines, task assignments, and guest lists in accordance to project management best practices
· Scout and recommend venues, equipment needs, vendor contracts, insurance requirements, permit applications, security, signage, and other logistical matters.
· Negotiate and manage vendor contracts.
· Manage and train event volunteers.
· Solicit and manage in-kind donations as part of event success.
· Stay well informed on event industry trends and new venues.
Other Organization-Wide Events
· Provides support on events for other departments as needed that include, but not limited to, the annual Volunteer Appreciation Luncheon, annual Volunteer Appreciation Holiday Party, EC Convening and Juvenile Justice Conference
· Collaborate with department leads and oversee all financial aspects of the events, including developing and monitoring budgets, preparation of financial reports, analysis of cost estimates, and reconciliation of expenses.
· Four years’ managerial experience in event planning, preferably in a non-profit environment/Los Angeles region.
· Bachelor’s degree preferred with demonstrated experience managing multiple events at once.
· Successfully planned large-scale special events with at least 400-1,000 people with a fundraising focus
· Must be comfortable making solicitations and have a deep understanding of fundraising principles and practices.
· Flexibility to work in a hybrid-model open office setting.
· Flexibility in using own vehicle to meet with donors or pick-up event supplies as needed.
· Weekend and evening work are required throughout the year as needed and at major events.
· Demonstrated successful project management, event planning, relationship building and management experience with strategic fundraising focus.
· Demonstrated excellent organizational skills, prioritization and management of multiple projects, problem solving and task completion with a high degree of accuracy and timeliness with minimal supervision.
· Must be detailed-oriented and able to multi-task in an ever-changing fast paced environment.
· Must possess exceptional communications skills.
· Must have a positive attitude and diplomatic approach in accordance with our core values of accountability, deep love, integrity, respect, justice and authenticity in all interactions with stakeholders.
· Must have strong analytical skills to effectively assess performance of special events and make recommendations for improvements.
· Strong English writing, editing, and proofreading skills to produce appropriate donor acknowledgment letters and other correspondence, reports, and documents utilizing correct grammar, syntax, spelling, and punctuation. Demonstrated excellent editing and proofreading skills.
· Ability to make oral one-on-one presentations, as well as group presentations to provide information on fundraising events.
· Demonstrated skill in recruiting, training and supervising support staff.
· Demonstrated knowledge of Windows operating systems and Microsoft Office Suite software.
· Ability to learn different donor management platforms: DonorPerfect, MobileCause, a plus.
· Possession of a driver’s license and access to an insured vehicle to travel to off-site meetings and events.
· Ability to maintain confidentiality in a donor environment and use discretion in responding to inquiries.
· Ability to successfully pass a background check and LiveScan.
· Preference to have solid relationships in the events and art communities.
· Preference to have experience with art auctions.
To apply, visit www.casala.org OR email email@example.com with your resume and cover letter.
CASA of Los Angeles is committed to diversity and inclusion and promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.