Staff Accountant
San Antonio, TX Business Office
Job Type

FLSA Status: Full-Time, Exempt

Reports To: Senior Accountant

Summary: This position is responsible for performing routine and complex accounting and analytical work requiring professional knowledge of the theory and practice of classifying, recording, and analyzing accounting records and financial transactions and generating and analyzing financial reports.


Position Responsibilities:

General Ledger and Financial Reporting

  • Update and maintain accounting journals, ledgers and other records detailing financial transactions in an accurate, organized manner within prescribed time frames.
  • Maintain and reconcile monthly reports, invoices, statements and other records of financial transactions.
  • Reconcile bank and investment accounts for multiple accounts.
  • Initiate bank ACH and wire transactions.
  • Responsible for month-end close transactions for multiple funds including the preparation and review of financial data, research discrepancies, and make correcting journal entries accordingly.
  • Analyze variances on balance sheet and income statement accounts to identify potential issues prior to close.
  • Prepare monthly reconciliations of balance sheet accounts noting resolution of any reconciling items.
  • Assist in streamlining and modifying the month-end close process.
  • Review financial data and maintain documented records supporting financial data used in analysis.
  • Prepare monthly variance analysis with detailed explanations.
  • Generate monthly financial reports (balance sheet, income statement, general ledger) for budget manager review.
  • Import annual budget into financial database.
  • Ensure that all capital expenditures are properly classified for depreciation.
  • Prepare audit schedules and pull samples for annual financial audit.

Accounts Payable

  • Review check requests for adherence to Archdiocesan check request policy. Verify invoice details match check request amount, GL account coding is accurate and verify that all requests have proper supporting documents.
  • Enter invoices into financial database, generate invoice reports, verify the accuracy of data entry and post invoices to the GL.
  • Maintain vendor records in Accounts Payable module by updating addresses as necessary and inactivating duplicate vendor records.
  • Reconcile A/P subsidiary ledger to the general ledger.
  • Communicate with vendors to resolve billing discrepancies and past due invoices.
  • Answer inquiries from Pastoral Center personnel regarding policies and best practices.
  • Ensure completeness and accuracy of 1099 vendors and generate accurate 1099s in compliance with IRS regulations.

Accounts Receivable

  • Generate monthly invoices for archdiocesan assessments and insurance premiums and email to location personnel. 
  • Post invoices to the general ledger.
  • Post adjustments and credit memos as required for archdiocesan property insurance premiums.
  • Prepare and post miscellaneous accounts receivable journal entries.
  • Verify and post payments data entered by Cashier.
  • Send electronic payment reminders for past due amounts and follow up with location personnel as necessary.
  • Reconcile the A/R subsidiary ledger to the general ledger.
  • Update combined second collection report for all archdiocesan second collections and send emails to all locations past due on remittances.


  • Assist with other duties and special projects as assigned by Management.
  • Adhere to safety training and protocols on a daily basis and take precautionary measure to ensure the safety and well-being of self and others. 
  • Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
  • Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
  • Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
  • Perform other duties as assigned.

Minimum Qualifications: 


  • Bachelor’s degree in Accounting or Finance


  • Minimum of three (3) years’ experience in all processes of Accounting.

Minimum Knowledge and Skills: 

  • Minimum of three (3) years’ experience in accounting including accounts payable, accounts receivable, general ledger, financial reporting, and auditing. 
  • Knowledge and ability to adhere to generally accepted accounting principles (GAAP) for nonprofits.
  • Computer proficient in, but not limited to, Microsoft Office Excel, Outlook, SharePoint, Word, PowerPoint, and Adobe Acrobat. Intermediate to advanced skills in Microsoft Excel is required.
  • Hands-on experience with Blackbaud Financial Edge accounting software or any other type of accounting software. 
  • Must be detail oriented, organized, self-motivated, work well independently and on a team;
  • Must have good written and verbal skills;
  • Must have good critical thinking and problem solving skills.
  • Ability to work in a fast-paced, high volume environment with emphasis on accuracy and timeliness.