Lead Purchasing Agent
Petoskey, MI Human Resources
Job Type
American Spoon, Petoskey Michigan, is hiring a qualified candidate to fill the position of Lead Purchasing Agent for our growing company. Qualified candidates will demonstrate excellent communications skills and is proficient with Microsoft Office Suite. Candidates need to be comfortable researching products, vendors, and supplies, offering alternative sources for materials, and ingredients for the operation of our production kitchen and shipping departments. The Lead Purchaser is expected to be a team-player positively interacting with various personnel and personalities. Will accurately define items to be purchased, sourced, acquire approvals, and work closely with shipping and freight companies to ensure orders are received on time and will follow up with vendors and shippers regarding any missing, damaged, or incorrect quantities. We are seeking a candidate that is organized, with high energy and that can manage a workload with minimal direct supervision. 


Role and ResponsibilitiesPurchasing
  • Work with vendors on the procuring of materials and ingredients needed for the day-to-day operations.
  • Negotiate best price for highest quality.
  • Keeps abreast of significant trends and changes in suppliers, goods, and prices to capitalize on opportunities and/or protect company positions.
  • Using existing reports to order materials to manage acceptable inventory levels. 
  • Incorporates product quality specifications into all purchase orders to support high company quality standards.
  • Research alternative solutions [when applicable] and secure product, merchandise, and services at cost quality, and delivery at competitive levels consistent with American Spoon policy and performance standards.
  • Manage procurement/buying documentation, review for accuracy, and resolve discrepancies: purchase orders, passing/confirmations, bill of lading (BOL), invoices, and inspections.
  • Assure prompt execution of product and services sourcing activities.

Inventory Control
  • Manage inventory on assigned materials, ingredients for best in-stock levels.
  • Knowledge of workflow as related to supply chain management.
  • Monitor returns to assure all documentation and credits are complete.

  • Assists Accounting Manager to reconcile invoices.
  • Perform monthly accrual updates of supplier rebates and freight expense, and partner with Accounting Manager to ensure     prompt rebate payment from suppliers
  • Recommend business and cost improvement strategies. Oversee tracking and reporting of savings projects related to procurement, and suppliers.
  • Resolve issues with vendors in a quick and prompt manner.
  • Informs vendors/ suppliers of unacceptable goods and services and collaborates with vendor to decide course of action for unacceptable goods.

Additional Roles and Responsibilities
  • Collaborate with Department Managers to remain consistent with facilities’ needs as related to production, quality, transportation, and warehouse operations incoming and outgoing. 
  • Will research and develop alternative vendors [when applicable] and provide Department managers with cost analysis. Communicate supply chain information to other departments and management.
  • Prioritize and plan activities and use time efficiently to complete work on time.
  • Find and resolve problems promptly by gathering and analyzing information skillfully.
  • Build positive, professional, long-term relationships with vendors.
  • Performs other duties as assigned and take part on project teams when needed.
  • Maintains high confidentiality in daily operations, especially to safeguard pricing, sales, and purchase information. 


Essential Qualifications

Excellent negotiations skills

Excellent interpersonal and communication skills

Ability to reason; create and implement alternatives

Proficient in Microsoft Office Suite

Excellent communication skills, both written and verbal

Education and/or Experience

Minimum 1 year experience in a purchasing/buyer/procurement capacity

Knowledgeable in distribution, materials, operations, and traffic operations 

Compensation & Benefits

Competitive salary commensurate with experience. Paid holidays & vacation time. Generous employee discount. Cost share Medical, Dental and Vision.