Supervising Legal Assistant, Detained Adult Program
Description

Who We Are: 

The Capital Area Immigrants’ Rights (CAIR) Coalition is the only non-profit organization in the Washington, D.C. area focused exclusively on providing legal assistance to adult and child immigrants detained by the government in the Capital Region. 

  

Role Description 

A Supervising Legal Assistant in the Detained Adult Program helps Supervise the program and legal assistants within the program, including: (i) creating systems to track and monitor the program; (ii) working with clients throughout the course of removal proceedings, including assisting with paperwork and case preparation; (iii) supporting the program’s provision of services as a whole; (iv) supervision of junior staff with a focus on professional development; and (v) assist with program data reporting requirements.

 

General Duties and Responsibilities [1] 

Client Services:

  • Ensures smooth operation of program and/or direct representation work.
  • Demonstrates advanced understanding of basic relief eligibility and provides insightful input during case strategy meetings, case workshopping and other critical junctures. 
  • Conducts training and supervises other staff on administrative tasks, including database maintenance and reporting to funders.
  • Supports attorneys representing detained and released clients before USCIS, Baltimore and Arlington Immigration Court, and remote courts (virtually) such as the Cleveland Court and local state courts in Maryland, DC and Virginia. This includes representation in the following types of cases: Asylum, Withholding of Removal, Protection under the Convention against Torture, Special Immigrant Juvenile Status, U-Visas, T-Visas, and Cancellation of Removal.
  • Actively engages in CAIR Coalition’s training and advocacy efforts, as needed.
  • Interfaces with social services staff to prepare social services and post-release plans
  • Identifies when social services collaboration is necessary. 
  • Trains new staff and interns on client-facing work. 
  • Develops systems to enhance services to clients in close collaboration with program Supervision staff. 
  • Ensures that junior staff are effectively providing in-facility services during in-person client visits or virtually. 
  • Assists with the recruitment and training of volunteers for jail visits, the jail hotline, or translation/interpretation volunteer work.
  • Provides insightful input at intake review and conducts additional case research and preparation of cases for pro bono placement.
  • Ensures that direct representation pipelines are up to date, including monitoring referrals and updating information on the organization’s legal server. 
  • Actively engages in CAIR Coalition’s training and advocacy efforts, as needed.
  • Supports in tracking and monitoring patterns or trends in the field.
  • Work with grants administrator on reporting to funder. 
  • Accountable to regular grant reporting in full.
  • Ensure team’s data reporting is completed in a timely manner and reinforce compliance with obligations to funder.

 

Organizational Services:

  • Ensure the inputting and accuracy of data and case information into shared databases in a timely fashion. Troubleshoots data Supervision system problems.
  • Assist program leadership in planning and implementation of program goals. 
  • Assist other program staff in completion of their workload during high-work/low-bandwidth periods.
  • Participates in stakeholder relationship activities, including in-person and telephonic meetings with community groups, governmental bodies and representatives, and other legal service providers.
  • Ensures the inputting and accuracy of data and case information and data reporting to funders. Troubleshoots data Supervision system problems. 
  • Assists program leadership in planning and implementation of program goals. 
  • Assists program staff in completion of their workload during high-work/low-bandwidth periods.
  • Designs and lead projects to improve systems or client services.
  • Participates in stakeholder relationship activities, including meetings with community groups, governmental bodies and representatives, and other legal service providers.
  • Engages with internal CAIR Coalition committees and working groups to contribute to the growth and strategy of the organization. 
  • Ensures equity in implementation of new programs or systems.


[1] This list is illustrative and not intended to be a complete classification of all job functions or tasks.  

 
 

Our Work Environment

CAIR Coalition’s Detained Adult Program is a highly collaborative work environment. Each team lead works directly with a focused team, but all colleagues are interconnected through, for example, case workshopping or staff-run committees such as Equity and Inclusion Committee.    

 

DAP staff has been a source of expertise in the highly complex and ever-changing immigration system. They have persisted through administration changes, policy shifts, and attacks on the rights and freedoms of immigrants through project-focused cohorts that arise to address challenges or to brainstorm and implement affirmative strategies.    

We center impacted people in our advocacy and media.  We embrace the movement in our work while also staying focused on the practicalities we trained for, as well as where we are most useful in this movement.  We grow our reach and skill set when resources permit and there is passion. We do not limit our push or dreams for this world based on the limits we know but try to imagine how to navigate around them.  


We value our brain trust and are constantly finding ways to ensure that we maintain and grow, in ways that acknowledge those with expertise but also sets up new advocates for success.   


What Else You Should Know:  

Position Type 

Full-time nonexempt

 

Supervisory Responsibility  

High

 

Reports To 

TBD

 

Timeline  

Application Deadline: July 01, 2022

Start Date: Late Summer-Early Fall

 

Salary 

$50,000- $69,700 commensurate with experience

 

Location 

This position will be based from the Baltimore, M.D. Office (preferred) or Washington, DC. This job can be performed fully remotely for the right candidate.  

 

Telework 

All CAIR Coalition staff, interns, and volunteers are working remotely. However, due to the duties and responsibilities of certain positions, certain staff members will be required to live within 30 miles of their assigned primary office. Staff have the option to work from the office following a hybrid model, as long as they are in compliance with CAIR Coalition's COVID-19 policies. 

 

COVID-19 Vaccination:  

All employees are required to be fully vaccinated and boosted against COVID-19. To be fully vaccinated means having completed the full dosages required for the type of vaccine obtained as designated by the CDC. If boosters are subsequently recommended by the Centers of Disease Control and Prevention (CDC) then employees will be required to receive the booster within thirty (30) days of their eligibility to access the boosters. 

 

Benefits  

CAIR coalition’s benefits package includes:  

  • Free gym access located in Washington, D.C.; 
  • Flexible working hours after successful completion of trainings and with approval of supervisor; 
  • Pre-tax commuter benefits for those living in the DMV; 
  • Subsidized health, dental insurance, and vision subsidized health, dental insurance, and vision insurance (CAIR Coalition pays a very high rate of the insurance package, for which we can provide additional information); 
  • An annual data reimbursement of $240 
  • Life insurance valued at $50,000, as well as long and short term disability; 
  • The option to set up a Flexible Spending Account; and  
  • The option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment. 

Paid time off includes:  

  • 23 personal days per calendar year 
  • Up to 20 days of sick time per calendar year 
  • 7 hours of volunteer time 
  • Federal holidays 
  • Winter break closure 
  • 12 weeks of parental leave  

 

How to Apply:  

Submit your resume, a cover letter that explains your interest in this role, and a writing sample with your Paylocity application .

 

EEO Statement 

Capital Area Immigrants’ Rights (CAIR) Coalition is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates.  CAIR Coalition prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. CAIR Coalition conforms to the spirit as well as to the letter of all applicable laws and regulations. 

 
 

Anti-Racism Statement: 

https://www.caircoalition.org/cair-coalitions-statement-becoming-anti-racist-organization 

Requirements

Competencies Required:

Legal Proficiency 

The Supervising Legal Assistant (LA) will demonstrate firm understanding of relief eligibility to allow for meaningful contribution to client intake and thought leadership in discussion during casework with limited supervision. The Supervising LA demonstrates familiarity with adult’s removal proceedings and issue spots where attorney input is necessary. The Supervising LA plays an active role in client relationships and can independently advance work on cases with attorney approval. The Supervising LA demonstrates a command of understanding legal information versus advice. The Supervising LA is familiar with preparing client filings and can do so with limited attorney input. The Supervising LA supports other legal assistants in their development.

Client and Programmatic Proficiency

The Supervising LA will skillfully and clearly present legal and proceeding concepts to impacted persons and clients with limited or no supervision, including working with clients and their families/support community throughout the course of a case. The Supervising LA adequately prioritizes time and resources. The Supervising LA contributes to the supervision and professional development of junior staff.

Administrative

The Supervising LA ensures that all administrative aspects of their position, attendant to the provision of services to clients, are carried out without managerial intervention, including file upkeep, database upkeep, etc. The Supervising LA independently leads projects to improve administrative systems to support direct representation work. The Supervising LA identifies programmatic administrative needs and ideas to meet them.

Qualifications Required:

  • Written and oral Spanish fluency strongly preferred.
  • Driver’s license required, or ability to work with team on transportation to remote locations.
Salary Description
$50,000-$69,700 commensurate with experience