ABOUT ASI

Known as one of the leading museums and cultural centers in the Twin Cities, the American Swedish Institute offers inclusive, transformative arts and culture experiences centered around learning, reflection, and collaboration. ASI presents a rich array of exhibitions based on its permanent collections as well as on works from public and private collections around the globe. With a decades-long commitment to community engagement and outreach, ASI offers educational programs and activities that benefit the lives of more than 150,000 Minnesotans each year, and many more who connect to programs worldwide. 

ASI’s Values – stewardship, hospitality, learning, difference, innovation and sustainability – guide a work culture of trust, respect, innovation, and collaboration. Large enough to create lasting impact, and small enough to remain nimble, ASI is a place where great ideas can come from anywhere – and anyone.

POSITION SUMMARY

• Full-time
• Hourly rate, eligible for overtime
• Benefit Eligible: Medical, Dental, Vision, Life and AD&D, Short-term and Long-term Disability
• PTO bank of 20 days the first year

The Custodial and Events Set-up Supervisor is responsible for supervising, training and scheduling the Facility Technicians team and assisting the Facilities Manager with overall facilities operations. The Custodial and Events Set-up Supervisor will provide support and training for all facility technicians for general building maintenance and perform cleaning duties as needed to ensure that facilities are always clean and safe for the visiting public. The Custodial and Events Set-up Supervisor is responsible for the ASI schedule of work shifts, set-ups and tear downs for activities taking place in the Nelson Cultural Center, Turnblad Mansion, Carriage House, and Outdoor Courtyard. The Custodial and Events Set-up Supervisor will ensure that programs, festivals, special events, and rental events with Culinaire/Slate and Stone are prepared on time and according to set up plans and provide support during events as necessary. 

FACILITIES DUTIES

• Schedule facility technicians and maintenance staff for all shifts for building cleaning and facility rentals.
• Supervise facility staff to uphold ASI’s standard of cleanliness including training new hires to ensure the Nelson Cultural Center, the Mansion, the Carriage House and grounds are presentable to the public.
• Perform new hire training for Facility Technicians to demonstrate proper cleaning techniques and proper products and tools for job performance.
• Prepare, plan, and provide set-ups for ASI events, meetings and programs as outlined by set-up requirements.
• Convene weekly staff set-up meetings and confirm program and event coordinators set-up needs.
• Lead facilities team and provide work direction to ensure proper set-ups and tear-downs of events
• Work closely with key ASI staff in programs and Culinaire/Slate and Stone to ensure smooth communications for event preparation, planning, and launch.
• Perform general maintenance and cleaning of ASI facilities including, mopping, scrubbing, vacuuming, dusting, glass cleaning and trash/recycling removal as needed.
• Perform Emergency janitorial services as needed during regular museum hours or after hour special events.
• Assist in covering special events and other Facility Tech’s time off by working either opening or late-night closing shifts as requested by the Facilities Manager.
• Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relationships with co-workers, supervisors, members, and visitors of ASI.
• Responsible for closing and arming the building each night after work shift.
• Assist with lawn and grounds maintenance between professional services (intermittent weeding, snow blowing, and shoveling sidewalk if necessary).
• Monitor maintenance schedule of facilities equipment for optimum performance, if qualified and able to make minor repairs when possible. Report any equipment repairs to the Facilities Manager.
• Monitor inventory of cleaning supplies for cleaning and guest supplies such as toilet paper, paper towels, soap for re-order and out of order bathroom fixtures and work with Facilities Manager to keep inventory and equipment at optimum levels.
• Interview facility technician applicants as requested by Facility Manager.
• Perform other job duties as assigned.

• H.S. Diploma or equivalent and 2+ years of similar experience.
• Supervisory experience 1-2 years minimum.
• Knowledge of best janitorial cleaning practices and products.
• Experience in scheduling staff of 5 or more people.
• Ability to work with Microsoft Office Suite and multiple calendars.
• Ability to organize work, set priorities, and manage multiple tasks on deadline. 
• Ability to communicate with key team members to ensure successful programs and events.
• Ability to provide work direction to team members.
• Ability to use reasonable judgment when performing and planning tasks. 
• Working knowledge of recycling and waste reduction practices, cleaning methods.
• Must be punctual, reliable, strong work ethic.
• Ability to stand and do manual work for long periods of time for 6-10 hour shifts.
• Ability to work a flexible schedule including evenings and weekends.
• Ability to maintain facilities equipment a plus.

While performing the duties of this job, the employee is often required to stand; walk; bend; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; lift and carry items of 20 pounds or more often; lift 40+ pounds occasionally, operate janitorial equipment, talk or hear.

EEO STATEMENT

The American Swedish Institute is an Equal Employment Opportunity Employer. All our employment practices, benefits and programs will be administered without regard to actual or perceived race, color, religion, sex, national origin or ancestry, age, disability, veteran status, sexual orientation, marital status, familial status, status with respect to receipt of public assistance or any other basis protected by federal, state or local law.