Support Services Coordinator
Description

 At La Macchia Group it’s the synergy between talent, experience, passion, and commitment to excellence that has made us trusted industry influencers.   We're looking for a talented Support Services Coordinator to become an integral part of our trusted team.

  

The Support Services Coordinator reports to the Director of Retail Strategies. The S.S. Coordinator provides travel arrangements and administrative support for 173 leaders. This person also coordinates activities relating to trade shows, conferences, and events. The S.S. Coordinator’s main goal is to coordinate trade shows and events, travel arrangements, and assist the leaders at 173 in operating efficiently.

  • Schedules and organizes travel and accommodation arrangements for 173, including:
    • Vivalociti
    • Branding
    • Planning Services, and
    • Marketing
  • Organize and manage LG’s industry specific Trade Shows, Conferences and Events attendance. 
    • Collaborate with the sales and or marketing team to understand the basic strategy of attending the event. 
    • Secure the venue, understand the vendor’s booth requirements and deadlines
    • Secure the sponsorship in a timing fashion maximizing discounted pricing 
    • Act as liaison between event holders and LG attendees.
    • Provide a detailed overview to all LG attendees, outlining expectations and send calendar invites for specific events
    • Arrange logistics, travel and accommodations for attendees
    • Coordinate logistical requirements for the day, including transportation of booth and materials, catering/refreshments for the day…
    • Ensure that the show or event runs smoothly the day of the event (may be onsite or remote)
    • Post event, evaluate how event attendance went and note any changes to be made in the future.
    • Coordinate with Sr. Marketing Specialist to advertise LG’s attendance on social media
    • Organize the logistics for speaking opportunities (submit proposals and coordinate practice sessions with speaker).
  • Prepares monthly expense reports for
    • Director of Retail Strategies Company Credit Card
    • Vivalociti Department Company Credit Card 
    • Provide Trade Show, Conference, and other event receipts to Sr. Marketing Specialist
  • Answer Vivalociti Helpline (very occasional). Gather basic information from caller and pass on to appropriate 173 employee.
  • Assists the administrative needs of 173 Milwaukee.

Other Duties 

  • Keeps a watchful eye over the common areas of 173. Assists in keeping those areas neat and clean.
  • Assists the Executive Assistant with company events: picnic, Christmas party, baby showers, weddings, Birthday Lunches,      Beer Fridays and others.
  • Performs any other tasks or duties as  needed to fully support 173.
  • Participates in rotation to cover the front desk when the Office Assistant is at lunch.
Requirements
  • Understand the business strategy – learn to speak the language. 
  • Ability to listen and to communicate within 173 as well as across the organization.
  • Perform functions with high level of accuracy and attention to detail.
  • Operate efficiently and effectively.
  • Ability to problem solve: Apply tips and tricks in your daily routine. Know when to involve others and who to involve.
  • Ability to plan rigorously: Plan individual work, event attendance and coordinate with others’ schedules