Adoption Case Manager

The ACM will be responsible for assuring compliance with Adoption State and County regulations for children, youth and families for whom APM has received a Statewide Adoption and Permanency Network (SWAN) referral. The ACM will provide case management pertaining to adoption services to the children/youth, adoptive resource parent(s) and foster parent(s) in accordance with service description and Philadelphia Department of Human Services (DHS) contract requirements.

Duties and responsibilities

  • ACM must participate in bi-weekly one-hour supervision
  • ACM maintains a maximum case load of 30 families/services
  • ACM must complete 40 hours of training in the first year and 20 annually thereafter
  • ACM must assess the physical condition of the adoptive resource home
  • ACM must visit Adoption Finalization recipients, children and youth, once per month until finalization occurs to ensure that the needs of the adoption RP and child/youth are met
  • ACM must obtain information to submit home study application
  • ACM must collect and compile child/youth information from various source and locations to provide to contractors for Child and Family Profiles, Child Preparations and Finalizations
  • ACM must monitor contractor progress on assigned services to ensure timeliness and escalate any concerns to supervisor
  • ACM must maintain up-to-date files, according to state and county requirements, and provide status updates on families/services
  • ACM must maintain accurate benchmark data is to ensure success of the Adoption program
  • ACM must work in conjunction with a multidisciplinary team to provide SWAN services
  • ACM must complete mandated reports, documentation and benchmarks in the time frames specified within both the Adoption and Foster Care contract requirements
  • ACM must notify supervisor of issues pertaining to Adoption and Foster Care related matters
  • ACM must maintain documentation of supports, counseling and interventions provided to child/youth and adoption resource parent
  • ACM will maintain compliance with sharing information with DHS and CUA for incorporation into SCP, ISP and FSP
  • ACM must assist with adoption training and social work services to adoptive families
  • ACM must prepare for and attend permanency conferences, child prep plan meetings, court, etc. as required
  • ACM must always use the approach “See Something- Say Something- Do Something”
  • ACM must notify management, DHS and/or CUA if child or youth experiences circumstances or exhibits behaviors that require CM response or any safety concerns/incidents, taking immediate action to maintain the child or youth’s safety and well-being
  • ACM must effectively manage time to meet the agency and contract expectations
  • ACM must maintain the confidentiality of clients
  • ACM must follow guidelines of social work code of ethics
  • Other duties as assigned to support the mission of Pradera



  • Medical Insurance or $100/month medical insurance waiver reimbursement
  • 403b retirement plan: 4% APM contribution PLUS 3% APM matching contribution
  • Vision
  • Dental
  • 20 PTO Days
  • 12 Paid Holidays
  • Life Insurance
  • Long and Short-term Disability

APM is an equal opportunity employer.




  • Minimum one year of experience working in the adoption system or other program with direct social service delivery (preferably in the Hispanic community).
  • Bachelor’s Degree in Social Work, Psychology or related field
  • Strong research and writing skills
  • Strong time management skills.
  • Flexible with the ability to emphasize and be an authoritative figure
  • Pennsylvania Child Abuse Clearances, Pennsylvania Criminal Record Clearance, Federal Bureau Investigation (FBI), Medical Examination
  • Preferably knowledge of Pa Chapter 3700
  • Computer savvy, familiarity with Microsoft Office Suite

Working conditions

  • Office
  • Field/ Community
  • Court, visitation, teamings and mandatory meetings