Staff Accountant

 Posted on Behalf of St. Mary Development 

Duties and responsibilities:

Human Resources

  • Prepare biweekly payroll and maintain all employee records.
  • Maintain accurate information as to employee payroll deductions i.e.401k, garnishments, insurance and miscellaneous deductions.
  • Administer employee benefits: medical, dental, vision, disability, life insurance, FSA and PTO.
  • Record payroll entries in GL and verify sufficient cash balance in checking to cover payroll expenses.
  • Maintain personnel files and purge in accordance with federal law guidelines.
  • Calculate and maintain paid leave reports for all employees.
  • Report the status of leave monthly to each employee and their respective supervisor.
  • Administer verification of employment.
  • Maintain an I-9 file for inspection by the Department of Naturalization.
  • Maintain a supply of all forms needed by employees and their supervisors to comply with company and government requirements.
  • Assist in preparing and maintaining the employee handbook.

Additional Responsibilities

  • Prepare Month End Reports
  • Maintain the e-Tapestry database and provide accurate maintenance of sensitive information on all the records within the database.
  • Post all charitable gifts in the database and generate correspondence related to the gifts.
  • Prepare mailing lists for all mass communications including direct mail, newsletters, and e-news.
  • Track and keeping supporting documentation for grants.
  • Accounts Receivable
  • Prepare Reports for Residential Services monthly.
  • Verify discrepancies and resolve billing issues
  • Investigate credit balances monthly and process refunds and adjustments as needed
  • Facilitate payment of invoices due by sending reminders and personally contacting customers
  • Generate and take ownership in required weekly/monthly/quarterly/yearly reporting to the accounting manager.
  • Accounts Payable
  • Receive and record all outstanding invoices
  • Print an aging report weekly and determine which invoices are to be paid
  • Print checks and prepare for distribution
  • Prepare end of month reports and file for audit
  • Prepare 1099’s
  • Quarterly Reporting for OCCH
  • Candidate must have a 4-year accounting degree

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