Membership Initiatives Manager
Description

  

SUMMARY

Reporting to the Executive Director of Member Services, the Membership Initiatives manager will carry out the day-to-day operation and management of the ProTalento Job Board, Membership Portal and associated program activities. The mission of the job board is to connect employers to job seekers pursuing gainful employment and in turn, diversifying their workforce. The Manager will work collaboratively with units across HACU to identify opportunities to grow ProTalento by increasing the number of job seekers and employers utilizing the platform. The Manager will work with the Executive Director of Member Services to set goals and objectives for expansion to include marketing and outreach strategies, as well as an assessment and evaluation plan. The manager will also provide project and administrative support to ensure that Member Services departmental goals and objectives are reached.


ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned)


Operations

  • Develops, implements, and maintains ProTalento Job Board online platform.
  • Analyzes, assesses, and reports on ProTalento Job Board growth on an on-going basis.
  • Researches and analyzes data related to the number of job placements to identify areas of growth.
  • Directs and coordinates ProTalento trainings and provide technical assistance to ProTalento Job Board users. 
  • Monitors user satisfaction by developing and conducting user satisfaction surveys.


Outreach and Recruitment

  • Develops a marketing plan and works with Communications and Marketing department to promote and grow the ProTalento Job Board user database. 
  • Identifies and recruits job seekers and employers through outreach and recruitment efforts.
  • Engages with HACU Development department in engaging with HACU Alumni for ProTalento.


Database Management

  • Coordinates and prepares the ProTalento database as a tool to support HACU programs, such as the HACU Faculty Exchange Program.
  • Develops and maintains a national database of ProTalento users and partners.
  • Provides data management support for ProTalento by compiling, mining, warehousing data and updating data sources as needed or requested.


Career Development

  • Creates Career Development Modules to support users interested in jobs or exchange programs. 
  • Creates and coordinates ProTalento related career workshops, presentations, and information sessions for HACU conferences and events.
  • Collaborates with all HACU department heads to support efforts related to career development, student recruitment and development opportunities. 


Finance Management

  • Process payments by credit card, invoices, purchase orders and other payment methods.
  • Works with HACU finance department to reconcile revenue and expenditure accounts and generate financial reports.
  • Work with the Executive Director of Member Services to develop and maintaining annual program budgets. 


Other Duties 

  • Performs other duties as assigned by Executive Director of Member Services and or other senior HACU Staff. Other duties assigned as needed, particularly in the day-to-day operations of the membership department.


SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities. 

Requirements

  

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree required. 
  • A minimum of two-years related experience in higher education and career services and background in database and program management required. 
  • Excellent computer skills and/or training with extensive proficiency in all Microsoft Office applications including but not limited to Word, Excel, and Power Point. 
  • High level of proficiency with word processing and databases required, i.e., document merges, databases, creation, data entry, maintenance, report generation. 
  • Strong organizational, administrative, and communication skills (including oral presentation and written skills). 
  • Effective time management. 
  • Must be able to work independently with minimal supervision in a fast-paced environment. 


LANGUAGE SKILLS

Strong communication skills in written and oral English and ability to speak Spanish preferred. Must be able to interact effectively with all staff levels. Ability to interact with faculty, students, and staff at institutions of higher education. Ability to write correspondence i.e., memos, letters, reports, etc. Ability to effectively present information in a professional manner and respond to questions about ProTalento Job Board, career services, student services and other HACU programs to the general public in an informative fashion. Ability to speak and write in Spanish preferred.


MATHEMATICAL SKILLS

Good analytical and basic math skills. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.


REASONING ABILITY

Ability to solve practical problems. Ability to interpret variety of instructions furnished in written, oral, diagram or schedule form. Ability to define problems, collect data, establish facts and draw valid conclusions.


PHYSICAL DEMANDS

The physical, intellectual, and other demands described herein are representative (and not all inclusive) of those that must be met by an employee to successfully perform the essential functions of this job. Office setting with sitting or standing, computer data entry, answering phones. The employee must occasionally lift and/or move up to 20 pounds.


WORK ENVIRONMENT

Work usually takes place in clean, pleasant, and comfortable office settings. Employee will work a standard of 40 hours a week; however, longer hours may be necessary at times. Conferences and events may take place in hotel and/or convention center settings and require longer hours of work on constantly changing schedule, including work on weekends and evenings. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.


OTHER

Travel may include attending the HACU Annual Conference and other Member Services outreach and recruitment events.


REASONABLE ACCOMMODATION

In accordance with the ADA and other applicable laws, reasonable accommodations will be made to enable a qualified individual with a disability to perform the essential functions of the job.


Relocation assistance is not available for this position.


HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is competitive and commensurate with qualifications and experience. 


EEO STATEMENT

The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. For more information regarding Equal Employment Opportunity, click here.


ADA STATEMENT

The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. 

Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email jobs@hacu.net. For more information regarding the Americans with Disabilities Act, click here.


HACU COMMITMENT TO HEALTH AND SAFETY POLICY

Per the Hispanic Association of Colleges and Universities (HACU) Commitment to Health and Safety Policy, effective August 2021, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable state law. Employees will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date.  Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded. If reasonable accommodation is needed during the application process, please email jobs@hacu.net.