The Budget Analyst is an essential member of the Finance Team. Manages grants, grant requirements and budgets, and assists in managing the organization's budgets. Works in a fast-paced environment must be able to accept a structured work environment to meet deadlines and work well under pressure. Provides executive and program managers with the information they need to make fiscal decisions.
Specific Duties & Responsibilities
· Prepare grantor/customer invoices and cash requests on schedule; follow up as needed to ensure collection. Enter into the accounting system as well as record receipt of payment.
· Track budgetary obligations to prevent overspending budgetary line items as well as training agreements and similar contractual commitments; collect and verify outcome documentation to support invoices against Training Agreements.
· Ensure vendor and subgrantee invoices are complete, correct, and compliant with contracts, grants, and/or training agreements.
· Prepare periodically (monthly, quarterly, etc.) grantor reports as required by the state, federal, county, etc. regulations.
· Assist with budget process to include collecting and analyzing data, setting up and quality checking the spreadsheets and creating reports for management.
· Assist in closing the books: accruals, amortizing assets and allocating cost pools as needed.
· Assist with annual Audit and subgrant monitoring by creating schedules, assembling documentation and being available to answer questions.
· Create and update budget vs actual reports for managers.
· Maintains ongoing communication with managers regarding needs and budget status.
· Produce additional ad hoc financial reports for stakeholders as required, including close-out reports, balance sheets, expenditures by program or at a corporate level, Schedule of Expenditures of Federal Awards, etc.
· Monitor financial activity in an internal audit capacity and alert the appropriate level of management.
· Maintain a clean work environment including sharing responsibility for common areas.
· Model the AAWDC core values of Respect, Responsiveness, Integrity, Innovation, Collaboration and Excellence.
· Other duties as may be required by the Director of Finance.
· Bachelor’s degree in accounting or finance and four years of related experience. Ten years of experience working in accounting or finance in lieu of a degree.
· Strong Microsoft Word and Excel skills.
· Strong computer and database management skills.
· Proficiency with automated systems, willingness, and ability to learn new software packages.
Desired or Preferred Qualifications
· Five years of progressively responsible grant accounting experience.
· Experience working with Federal, State and County Grants.
· Experience working with Sage Intacct software.
· Experience in a nonprofit accounting environment.
Job Skills and Abilities
- Demonstrated the ability to perform multi-tasks in an environment where priorities can change rapidly.
- Ability to assist/train co-workers.
- Proficient in Microsoft Office Suite.
- Proficient problem-solving skills.
- Ability to effectively adapt to change.
- Ability to thrive and excel in a growth environment.
- Demonstrated leadership skills as well as working on a team.