Artist Liaison
Job Type

As a member of the CSO & Pops Artistic team, the Artist Liaison provides important logistical and administrative support for rehearsals, performances and other activities. The Artist Liaison must be comfortable prioritizing and executing detailed responsibilities in a high-paced environment and serving an essential, forward-facing role. 


  • Coordinate with CSO and Pops Production Managers to confirm and communicate rehearsal schedules and artist performance needs.
  • Assist artists and Production staff backstage during rehearsals and performances.
  • Confirm and book guest artist hotel and air travel.
  • Issue artist itineraries and contact sheets.
  • Attend and participate in Artistic and Production Meetings.
  • Maintain green room and dressing room supplies and secure contract rider requirements.
  • Review and coordinate marketing, program and other materials and communications to ensure accuracy with guest artists and their management, as needed
  • Assist guest artists and conducting staff with ticket requests, ground transportation and reservations as requested.
  • Support artist visa application process in collaboration with the Assistant, Artistic Planning & Music Director and the Director of Artistic Planning.
  • Manage relationships and negotiations with area hotels. 
  • Coordinate soloist auditions and conductor meetings.
  • Track expenses and provide budget support for planning and reconciliation purposes. 
  • Assist in coordination of internal and external media, education, philanthropy, and community engagement event requests.
  • Participate in special project and event-related efforts as assigned.
  • Process artist request forms for broadcast/archival recordings.
  • Coordinate the maintenance of company vehicles with Operations department.
  • Support organization’s Diversity, Equity and Inclusion initiatives as well as supporting a respectful organizational culture. 
  • Additional duties as assigned.
  • Curiosity and passion for orchestral music and musicians. 
  • Well-developed organizational, communication and interpersonal skills. 
  • A team-oriented, consistently positive and professional demeanor. 
  • Technological proficiency including the ability to quickly learn and utilize new software applications; experience with OPAS is a plus.
  • Outstanding attention to detail and ability to execute multiple plans effectively and on time.
  • Experience working with artists is a plus.
  • Consistent availability to work nights and weekends. 
  • Possession of a valid U.S. driver’s license and a good driving record.


  • Reports to: Director of Artistic Planning, CSO & May Festival

Wage Range: $34,320 - $36,400