As a member of the CSO & Pops Artistic team, the Artist Liaison provides important logistical and administrative support for rehearsals, performances and other activities. The Artist Liaison must be comfortable prioritizing and executing detailed responsibilities in a high-paced environment and serving an essential, forward-facing role.
- Coordinate with CSO and Pops Production Managers to confirm and communicate rehearsal schedules and artist performance needs.
- Assist artists and Production staff backstage during rehearsals and performances.
- Confirm and book guest artist hotel and air travel.
- Issue artist itineraries and contact sheets.
- Attend and participate in Artistic and Production Meetings.
- Maintain green room and dressing room supplies and secure contract rider requirements.
- Review and coordinate marketing, program and other materials and communications to ensure accuracy with guest artists and their management, as needed
- Assist guest artists and conducting staff with ticket requests, ground transportation and reservations as requested.
- Support artist visa application process in collaboration with the Assistant, Artistic Planning & Music Director and the Director of Artistic Planning.
- Manage relationships and negotiations with area hotels.
- Coordinate soloist auditions and conductor meetings.
- Track expenses and provide budget support for planning and reconciliation purposes.
- Assist in coordination of internal and external media, education, philanthropy, and community engagement event requests.
- Participate in special project and event-related efforts as assigned.
- Process artist request forms for broadcast/archival recordings.
- Coordinate the maintenance of company vehicles with Operations department.
- Support organization’s Diversity, Equity and Inclusion initiatives as well as supporting a respectful organizational culture.
- Additional duties as assigned.
- Curiosity and passion for orchestral music and musicians.
- Well-developed organizational, communication and interpersonal skills.
- A team-oriented, consistently positive and professional demeanor.
- Technological proficiency including the ability to quickly learn and utilize new software applications; experience with OPAS is a plus.
- Outstanding attention to detail and ability to execute multiple plans effectively and on time.
- Experience working with artists is a plus.
- Consistent availability to work nights and weekends.
- Possession of a valid U.S. driver’s license and a good driving record.
- Reports to: Director of Artistic Planning, CSO & May Festival
Wage Range: $34,320 - $36,400