Produce Buyer
Job Type


                                                                      WEAVERS WAY CO-OP JOB DESCRIPTION

Position: Produce Buyer  

Status: Hourly, Full-Time

Rate: Level IIIB  

Reports to: Produce Manager

Weavers Way is a not-for-profit organization that’s doing things differently to support our local community. As a member-owned co-op, we don’t exist just to make money. Weavers Way operates on a triple bottom line philosophy known as People-Planet-Profit - which means every action we take, we strive to benefit people (our community, employees, and local vendors), planet (we strive to be one of the most sustainable places around!), and profit (so we can support our team members and operate as a business). By joining us, you’re helping us fulfill our mission of keeping dollars in our local community, supporting over 300 local food vendors, and being a part of strengthening and enriching the people and planet.


To coordinate and oversee the inventory, purchase, display, and sale of high-quality produce goods in the best possible variety and at the most competitive prices




  • Purchase products, including      monitoring standing orders frequently and adjusting them according to      customer demand, seasonal needs, and display limitations
  • Submit accurate orders      correctly and in a timely manner before vendor cutoff time
  • Evaluate suppliers, research      and source new products
  • Negotiate with suppliers for      favorable prices, terms, quality, and delivery
  • Achieve target margin under the      guidance of the Produce manager 
  • Maintain the vendor files and      ordering/receiving schedule
  • Develop and maintain a product      database for use in ordering and pricing
  • Coordinate purchasing with the      Produce manager
  • Process special and pre-orders
  • Ensure proper procedures are      followed for cleaning, receiving, bagging, pricing, labeling, storage,      rotation, and display
  • Coordinate returns and credit      from suppliers where applicable
  • Receive departmental      deliveries, overlook quality before accepting delivery and ensure that      invoice reflects products received
  • Sign and date all invoices and      file in the bin for accounts payable when completed
  • Review invoices for accuracy
  • Visit farm markets and other      grocers for price comparisons and ideas for displays and products


  • Merchandise and market produce      goods, including promotions, coordinating discounting within and with      other departments, and advertising in the Shuttle
  • Provide product information for      members and staff
  • Plan attractive displays with      uniform signage
  • Ensure, along with the rest of      the produce department staff, that displays are fully stocked and rotated      to guarantee freshness
  • Ensure that product labels are      accurate, complete, current and include a complete ingredient list
  • Ensure display areas are maintained      and clean, meeting health department standards
  • Maintain back stock and supply      storage areas for cleanliness and orderliness
  • Check equipment to assure safe      and proper operation and report maintenance needs
  • Maintain a list of supplies      needed for produce operation/merchandising and ensure an adequate stock of      supplies through communication with the Produce Manager.

Customer Service

  • Greet customers in a friendly      manner
  • Treat customers fairly,      consistently, and with respect
  • Respond quickly and courteously      to all requests and complaints from customers and work to ensure that all      customers feel satisfied after any interactions
  • Become familiar with co-op      policies and products in order to answer customer questions; refer      unresolved questions to the appropriate colleague
  • Be able to discuss membership      with prospective members
  • Answer phones and make public      announcements as needed
  • Assist customers with special      orders
  • Supervise and guide cooperators      as needed


  • Respond courteously,      effectively, and in a timely manner to member inquiries and suggestions
  • Arrange for samples and demos      with vendors
  • Inform the scheduling      coordinator of needs for co-operators, whether permanent or temporary, in      a timely manner
  • Review purchasing and      merchandising procedures with the Produce manager
  • Notify appropriate staff of      changes in products, vendors, and operating procedures
  • Observe all Weavers Way      policies and procedures
  • Attend departmental and      all-staff meetings
  • Assist with quarterly      inventories
  • Complete evaluations as      assigned
  • Read the shift logs each shift      and other communications as released
  • Perform other duties as      assigned by a manager or supervisor



  • Commitment to the mission and      goals of Weavers Way Co-operative Association
  • Exhibited ability to work well      in a team setting
  • Strong communications skills      with supervisors, staff, and members
  • Commitment to superior member      service
  • Demonstrated ability to      multi-task and remain calm under stress
  • Proven ability to work      independently and exercise independent judgment when necessary
  • Demonstrated ability to follow      through on commitments
  • Ability to keep detailed and      clear records, develop and follow standard procedures
  • Basic knowledge of produce and      merchandising
  • Be or become upon hiring a      member in good standing of Weavers Way Co-op
Salary Description
$16.00 per hour