The Coordinator for Advancement Coordinator serves as a key member of the Advancement Office and assists in the stewardship, recognition and solicitation of the University’s various constituencies. The role of the Coordinator is to provide office management, coordinate Advancement office events and serve as the primary donor services administrator. The Coordinator‘s responsibilities include data entry, gift processing and acknowledgements, coordination of donor relations events, supervision of student workers, support for the Vice President of Advancement and general administrative support for the Office Advancement.
- Enter pledges and gifts, including credit card transactions, gifts of stock, matching gifts, gifts in kind, etc.; generate and distribute gift logs, gift memos, acknowledgements/receipts
- Prepare all money for depositing and make timely deposits.
- Process matching gift forms.Provide office support as needed for all Major Gift related Advancement functions including preparation for donor visits, assistance with travel and other fundraising initiatives as well as appropriate follow-up
- Assist in creation of new (student, graduate, employee and friend) constituent records, and assist in ongoing updating of current records
- Develop (as needed) and update written data entry procedures and other processes to enhance data integrity and assist in training new users as needed.
Effective Advancement Office Operations:
- Thorough and timely response to colleagues, other university personnel, constituent and trustee requests
- Ability to balance and prioritize multiple tasks in a fast-paced environment
- Maintain accurate and complete records that adhere to internal and relevant external policies and procedures
- Assist with upcoming projects including campaigns, integration of new staff, and database cleaning, upgrade, and screening
- Assist in preparation of statistical and survey data as needed
- Attend professional meetings as appropriate
- Contribute to the team effort, including assistance with other duties and functions as may be required
- Support VP and AVP for Advancement as needed
- Serve as office manager for Advancement Office providing courteous service to internal and external constituencies
- Manage the Advancement budget, assure that bills are paid in a timely manner and supplies ordered as needed
- Supervise student workers in the office.
- Provide clerical support to Advancement staff as needed.
- Serve as the primary coordinator of the Advancement office’s donor stewardship events and activities, including working with catering services, managing event attendance records, creating nametags, etc.
SKILLS AND COMPETENCIES
- Bachelor's degree required
- Proficiency in Microsoft Office, including querying and reporting from relational databases
- Experience using Raiser’s Edge fundraising software, including creating report criteria - preferred
- Attention to detail and strong interpersonal, communication, training, and organizational skills
- Ability to work effectively in a team
- Ensure information is dealt with in the strictest of confidence and discretion
- Use appropriate channels of communication within the Advancement Office•
- Strong interpersonal skills to work effectively with a diverse group of people including faculty, students, and staff, etc. Calm and helpful manner with all constituencies; friendly and approachable style
- Well organized with multi-tasking capability to manage multiple projects to deadline
- Documentation and record keeping knowledge
- Detail-oriented with commitment to high level of data integrity and accuracyExcellent written and oral communication skills; good listener
- Initiative and follow through; be a “self-starter”
- Ability to thrive in a fast paced environment and support a busy supervisor
- Professional boundaries in the handling of privileged information; respect and use of appropriate information channels
- Represent institution positively to all internal and external constituentsContribute positively to the overall morale of people within the institution
- Familiarity and agreement with the mission, vision and values of Greenville University
- Flexibility to work long hours including weekend and evenings during busy times
The university is located 50 miles east of St. Louis in an attractive residential community of approximately 7,000 people. Greenville was founded in 1892 and is affiliated with the Free Methodist Church, yet draws students from 40+ denominations. For additional information, please visit our website: www.greenville.edu
It is the policy of Greenville University not to discriminate on the basis of age, color, ethnic or national origin, disability, race, gender or prior military service in its educational programs, admissions or employment policies. Greenville University is committed to an environment of cultural and ethnic diversity; women and minorities are encouraged to apply.