Procurement Support Specialist



This position is primarily responsible for   administrative and expediting duties in procurement that assist with ensuring   continuous flow of product replenishment, as well as daily interacting with   the sales team on product for customer requests and/or product updates. 




Reasonable Accommodations Statement


To perform this job successfully, an   individual must be able to perform each essential duty satisfactorily.   Reasonable Accommodations may be made to enable qualified individuals with   disabilities to perform the essential functions. 


Essential Functions Statement(s)  

  • Procurement/Buyer Support
  • Coordinates product availability requests between manufacturer and leads back to sales team on the status of request.
  • Oversees the setting up of the Premier contracts   
  • System Updates: Review open PO’s-ASNs/VAN, new item set up, system administrative and item maintenance tasks
  • Tracking items with active or potential market issues based on vendor feedback
  • Evaluating product position with primary, secondary & tertiary options for discussion when necessary
  • Weekly internal communication to provide updates regarding market situations, general status for awareness purposes. 
  • Review out of stocks, document back ordered items, etc. 
  • Maintain catalog-update active/inactive numbers and descriptions
  • Develops collaborative relationships with warehouse dc, finance, customer service, etc. 
  • Performs other duties as assigned.




Competency Statement(s) 


• Accountability - Ability     to accept responsibility and account for his/her actions. 


• Business Acumen - Ability     to grasp and understand business concepts and issues. 


• Ethical - Ability to     demonstrate conduct conforming to a set of values and accepted standards. 


• Self-Motivated - Ability     to be internally inspired to perform a task to the best of one’s ability     using his or her own drive or initiative. 


• Relationship Building -     Ability to effectively build relationships with vendors and co-workers. 


• Detail Oriented - Ability     to pay attention to the minute details of a project or task. 


• Analytical Skills –Basic/Advanced     Excel skills (sum function, VLOOKUP, calculations, etc.) Ability to use     thinking and reasoning to solve a problem. 


• Communication, Oral -     Ability to communicate effectively with others using the spoken word. 


• Negotiation Skills -     Ability to reach outcomes that gain the support and acceptance of all     parties. 


• Problem Solving - Ability     to find a solution for or to deal proactively with work-related problems. 


• Working Under Pressure -     Ability to complete assigned tasks under stressful situations. 




Education:  High School education;  Bachelor’s degree a plus: Preferred or a combination of education and experience.


Experience:  Prior pharmacy/pharmaceutical procurement experience is a plus. And a minimum of three years of experience in an analytical role where working with data and sales related to procurement and inventory management. 


Computer Skills:  Microsoft Office Suite of products including   Excel, Word, Power Point



N (Not Applicable) 

Activity is not applicable to this position. 


O (Occasionally) 

Position requires this activity up to 33% of   the time (0 - 2.5+ hrs/day) 


F (Frequently) 

Position requires this activity from 33% - 66%   of the time (2.5 - 5.5+ hrs/day) 


C (Constantly) 

Position requires this activity more than 66%   of the time (5.5+ hrs/day) 

Physical Demands 




Stand O 


Walk O 


Sit F 


Manually Manipulate C 


Reach Outward O 


Reach Above Shoulder N 


Climb N 


Crawl N 


Squat or Kneel N 


Bend N 


Speak F 


Other Physical Requirements 


• Vision (Near) 


• Sense of Sound - Participate in meetings, conference calls etc. 




The work environment is usually quiet. Must be able to balance phone calls and a high number of emails on a daily basis.