Position Title: Public Relations and Fundraising Manager
Classification: Exempt, Full Time
Salary Range: $75,000 - $87,500 per year; Commensurate with Experience
Summary and Range of Authority:
The Public Relations/Fundraising Manager organizes and manages UPAC’s fundraising throughout the year, including planning and managing special events, creating and updating internet marketing and collateral materials, securing donations and grants and managing relations with individual, foundation and corporate donors, and assists in developing UPAC’s fundraising plan. Under supervision of the President and CEO, the Public Relations/Fundraising Manager works with the Board of Directors, committees, and consultants in fundraising endeavors.
Essential Duties and Responsibilities:
- Develops and maintains ongoing relationships with donors, including identifying, cultivating and soliciting individual and corporate donors, creating and executing a strategy to obtain a large, sustained base of annual individual donors, and updating the donor database and mailing list.
- Supports fundraising efforts of President and CEO, Board of Directors, and UPAC staff and consultants.
- Oversees fundraising database and tracking systems.
- Develops and tracks proposals and reports for foundation and corporate grants.
- Attends monthly managers meetings and provides reports and updates as requested by President and CEO; participates in other meetings and seminars as required.
- Assists in drafting policies and procedures applicable to development and fundraising tasks.
- Prepares information requested for audits, reviews and/or site visits.
- Prepares reports related to events status and outcomes, fundraising goals and outcomes, and other reports as requested.
- Attends relevant seminars, networking functions, and workshops approved by the President and CEO to stay connected and keep abreast of relevant trends and regulations.
- Collaborates and communicates with other UPAC personnel as needed for planning and management of events and other marketing and fundraising efforts.
- Works with fiscal department to ensure accurate data entry and gift processing, and in reconciling event and fundraising revenue and expenditures.
- Establishes relationships with vendors to handle credit card processing and other programs and applications related to donations and fundraising.
- Remains knowledgeable of laws and regulations related to gift valuation, substantiation, and reporting.
- Under the supervision of the President and CEO, plans and manages UPAC’S annual fundraising event, including silent and live auction, theme, securing venue, set up, menu, emcees, audio/visual presentations, entertainment, media advertising, invitations, processing payments, RSVPs and related follow-ups, and travel itineraries as needed.
- Manages UPAC’s participation/sponsorship in external events throughout the year.
- Plans and manages program and/or employee social, holiday, and other events, including awards and acknowledgements, and design and ordering appropriate commemorative items.
- Coordinates, trains and oversees volunteers assisting with special events, including the annual awards dinner, and organizes an appreciation luncheon acknowledging the volunteers.
- Trains and manages a temporary Event Assistant from February through mid-June to assist with the annual fundraising event.
- Manages UPAC’s participation in other charitable programs, including Holiday giving and Toys for Tots.
- Manages UPAC’s Beverly Yip Scholarship program in collaboration with Scholarship Selection Committee and CFO.
- Contributes items regarding Public Relations/Fundraising to the President and CEO’s report to the Board of Directors as requested.
- Develops marketing materials tailored to the target audience, edited for perfect spelling and grammar with the President and CEO and consultants.
- Works with program staff to understand and communicate effectively about UPAC’s programs and accomplishments.
- Assists program staff in creating and updating newsletters and flyers.
- Continuously maintains and updates UPAC’s website, Facebook pages and other social media sites for events, giving, programs, and news about the organization.
- Creates marketing, advertising and collateral materials, and develops social media and advertising campaigns to announce and support fundraising activities as part of a public relations strategy.
- Creates communication pieces, media alerts for email and social media and implements distribution.
- Creates and implements strategies to expand UPAC’s presence and audience through community relations, speaking, meetings and other events.
- Updates and creates UPAC videos with current priorities and focus of projects and programs.
- Acts as liaison with donors and appropriate vendors.
- Manages President and CEO travel plans and itineraries including airline, car and hotel reservations, and meeting arrangements.
- Shares responsibility with other assigned staff to maintain internal controls and accuracy of accounts by logging cash and checks, and making deposits to safe.
- Other duties as assigned.
Required Education, Certifications/Licenses and Language/Cultural Skills:
- Bachelor’s Degree in Business Administration, Communications or related field.
Minimum Experience and Qualifications Required:
- 3 -5 years of experience in nonprofit fundraising and public relations.
- Demonstrated excellence in planning and managing special events, and organizational, managerial, and written and verbal communication skills.
- Working knowledge of various office, financial, fundraising, publication, and social media applications (MS office application, Excel, and other related graphic design programs) and credit card processing programs.
- Ability to work independently, be self-motivated, and handle pressure of time sensitive projects.
- Ability to manage multiple projects simultaneously, prioritize, and bring all projects to successfully completion.
- Excellent interpersonal skills, including tact, diplomacy, and professionalism in dealing with individuals from a variety of backgrounds.
- Ability to work cooperatively with UPAC staff and departments, and work well with volunteers and donors.
- Ability to work within UPAC’s budgetary limitations and operations.
- Maintain confidentiality on donors and related information within and outside central administration as appropriate.
- Available to work evenings and weekends as necessary.
- Will not be debarred or excluded from participation in Federal programs by the General Services Administration and/or the Department of Health and Human Services of the Inspector General
- Must pass background check (Live Scan Fingerprint).
- Must be COVID-19 vaccinated and boosted if applicable or must have religious or medical exemption
- Must be able to drive (when needed) for business purposes to other program locations in San Diego County. If employee drives his/her personal automobile for UPAC business, employee must have valid California driver’s license and comprehensive automobile insurance coverage, as required by law.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Spends approximately 70% of work time sitting and meeting with others or working at a desk and/or computer. Spends approximately 30% of work time standing or walking within the work area or outside the office at meetings and events, also bends, twists, stoops and reaches. Ability to communicate in writing and verbally. Regularly required to sit and talk or hear. Frequently is required to use hands to touch, handle or feel and reach with hands and arms. Occasionally lifts and/or moves up to 25 pounds. Working conditions are normal for an office environment and event venues. The noise level is usually moderate.