Administrative Assistant (Part-time)
Description

Part-time Position 


We are committed to supporting at risk children and families providing them with tools and resources to help prevent children from experiencing child abuse, neglect and abandonment. We are a Christian agency that believes in living our mission, we provide Christ-centered care and support to children and families in need.


In response to this community-wide challenge, Presbyterian Children’s Homes and Services (PCHAS), provides 14 programs and services in 28 locations, in Missouri, Texas, and Louisiana, which provide children with permanent homes and adults with increased self-sufficiency. This is accomplished by the agency’s commitment to “The PCHAS Way” which inspires the agency to be strength-focused, family-centered, and goal driven with every client. 


Benefits of serving children and families in need through PCHAS include competitive salaries, flex work schedules, paid time off, medical, dental and vision insurance options, voluntary life insurance options, paid holidays, and a very generous retirement plan (after one year of service and working 1,000 hours the agency matches an employee 200% up to a 3% retirement contribution). 


Status: Non-Exempt


Working Conditions: Works in a typical office setting, and occasionally drives an automobile to conduct agency business.


Position Summary: This position has primary responsibility for providing general secretarial and clerical support to the Family Foster Care Case Management Program and provides support as needed to other community based programs.


Essential Job Functions 

  • Receives, sorts, and routes incoming mail.
  • Receives and routes incoming faxes.
  • Fax and copy correspondence and documents. 
  • Answers telephone in a professional manner and delivers clear messages to appropriate personnel, including telephone number, name of caller, time, date, message, etc. In the St. Louis office, shares front desk receptionist coverage as needed.
  • Greets visitors in a friendly and professional manner and helps them find their destination.
  • Assist with client case files including picking up new files from referring agency, PCHAS-MO case file set-up, accurate and timely filing of case documents, closing case files, and returning case files to referring agency in the proscribed manner.
  • Collect and copy most recent court orders for all clients.
  • As requested, assist new workers in setting up with the FACES and FamCare client data systems.


Requirements

EDUCATION: High school diploma; vocational and/or some college work preferred. Upon employment, must pursue continuing education and/or in-service training required for this position. 


EXPERIENCE: Prefer minimum of one (1) year prior experience performing similar job tasks. 


SKILLS: Ability to represent PCHAS-MO and the foster care case management program in a highly professional manner through effective communication, verbally and in writing. Ability to handle business matters in a confidential manner; plan and execute tasks in an organized and timely fashion; flexibility to adjust as work demands and procedures change; perform math calculations; proficiency with agency approved word processing, spreadsheet, and data base software. Proficiency with Microsoft Office software.


Other Requirements: Must hold a valid driver’s license, have and maintain a risk-free driving record. Must be willing to undergo initial and periodic child abuse/neglect, criminal history, sexual offender, and child care/elder care disqualification list screenings. As requested, must submit fingerprints for review by the state of your employment and Federal Bureau of Investigation (FBI). Must undergo a pre-employment drug screen and a pre-employment physical with the results showing no evidence of communicable disease.


Christian Commitment: Presbyterian Children’s Homes and Services is a faith-based Christian organization. We provide Christ-centered care and support to children and families in need. We strive to serve like Jesus. We meet our clients where they are and treat them with respect. We focus on our clients’ strengths rather than their problems. And we encourage our clients to focus on their future rather than their past. When we do this well, we help our clients find hope and know the love of God.