Position Title: Human Resources Representative
Classification: Non-Exempt, Full Time
Salary: $25 per hour
Summary and Range of Authority: Under the direction of the Human Resources Manager, the Human Resources Representative/Specialist provides support to the organization in the areas of recruiting, onboarding, HRIS management, benefits, leave management and other HR related activities.
Essential Duties and Responsibilities:
- Responsible for assisting hiring managers with the recruiting and hiring of new staff to include employees, interns and volunteers. This consists of creating and posting job announcements, screening resumes to evaluate candidates and verify position requirements are met before forwarding to hiring managers for their review, answering applicant’s queries, confirming interview appointments and sending out interview paperwork, coordinating background screenings and informing supervisor of results, checking references, ensuring all paperwork is complete.
- Perform Onboarding activities such as sending welcome e-mails, preparing Offer Letters, New Staff Orientation, completion of required paperwork such as I-9’s and required policies, entering new employee information in appropriate databases.
- Accurately maintain HR databases by entering changes, terminations and other data.
- Maintain updated and organized staff files so as to ensure legal compliance and to provide documents when requested by authorized sources.
- Ensure distribution, completion, receipt and filing of required staff paperwork and acknowledgements as needed.
- Submit Workers Comp claims to carrier and follow-up with insurance company, employee and their supervisor as needed.
- Generate FMLA paperwork and track the completion of required paperwork. Monitor leaves and exhaustion of leave timeframes.
- Perform monthly Debarment Checks though the government databases.
- Assist new employees with enrollment into benefits and ensure completion of the necessary processes and paperwork.
- Answer employee questions in regards to basic benefits issues such as missing insurance cards, plan coverage, new hire enrollment, etc. Assist with annual Open Enrollment and Qualified Life Event processing.
- Assist employees with general HR related questions such as HR policy interpretation, Employee Handbook information, Employee Self Service access, etc.
- Assist with organizing and facilitating training programs for staff.
- Assist with unemployment claims and timely filing of required documents.
- Provide information for employment and salary verifications.
- Cover for Receptionist for daily lunch breaks and other absences when needed.
- Other duties as assigned.
Required Education, Certifications/Licenses and Language/Cultural Skills:
- High School diploma
Minimum Experience and Qualifications Required:
- Minimum one year of recent experience in a Human Resource Assistant, Representative or similar HR role to include knowledge of recruiting, onboarding, leave management, benefits and workers compensation
- Working, current knowledge of employment and benefits laws and regulations.
- Excellent interpersonal and customer service skills.
- Experience with an HRIS database such as Paychex or similar.
- Ability to create and work with spreadsheets on Microsoft Excel and produce correspondence on Microsoft Word with a high level of accuracy and attention to detail
- Ability to input data accurately.
- Ability to work well under pressure and meet deadlines.
- Ability to work independently with minimal supervision; self-starter comfortable with taking initiative.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks simultaneously, prioritize and successfully bring them to fruition.
- Excellent written and verbal communication skills.
- Ability to maintain strict confidentiality of all information.
- Reliable attendance.
- Must have own transportation for business purposes. If employee drives his/her personal automobile for UPAC business, employee must have a valid driver’s license and comprehensive automobile insurance coverage, as required by law.
- Must have clear background check (live scan fingerprint).
- Will not be debarred or excluded from participation in Federal programs by the General Services Administration, the Department of Health and Human Services of the Inspector General, or any CA Medi-Cal Programs.
Additional Preferred Education or Qualifications:
- Bachelor’s Degree in Human Resources or Management
- Experience working in a non-profit social service environment
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Spends approximately 70% of work time sitting and meeting with others or working at a desk and/or computer. Spends approximately 30% of work time standing or walking within the work area or outside the office at meetings and events, also bends, twists, stoops and reaches. Ability to communicate in writing and verbally. Regularly required to sit and talk or hear. Frequently is required to use hands to touch, handle or feel and reach with hands and arms. Occasionally lifts and/or moves up to 25 pounds. Working conditions are normal for an office environment and event venues. The noise level is usually moderate.