ACQUISITIONS SUPERVISOR (FULL TIME)
Bolingbrook, IL Collections
Job Type
Full-time
Description

Full-time position: Non-exempt, 37.5 hours per week. Requires some evening and weekend work.


Starting Salary:  $21.50/hour


Benefits: Generous benefit package including several options for health, dental and vision insurance. Other benefits include flexible spending account, life insurance, paid time off and IMRF.


Closing date: Until the position is filled.


DUTIES

  • Facilitates and oversees acquisitions, processing and repair of library materials. Supervises staff performing acquisitions, processing and repair functions. Investigates ways to improve acquisitions and processing workflow and increase productivity. Effectively implements change.
  • Coordinates, supervises, hires, trains, and schedules Acquisitions and Processing staff.  Ensures the accuracy and efficiency of the acquisitions division meets or exceeds department standards. Actively participates in the developmental plans of employees. Runs division meetings on a regular basis.
  • Directs workflow and ensures materials are consistently flowing through the department and made available to patrons as soon as possible. Coordinates new materials entering the department and made available to patrons. Assists in the process of withdrawing materials leaving the department.
  • Orders library materials from vendors and publishers based on selector requests, patron requests, price, availability, and formats. Adheres to established holds ratios and quantity standards. Manages the ordering, receiving and troubleshooting of shipments.
  • Communicates with the Department Managers and Collection Librarians about availability, funding, vendor options and new materials of interest. Communicates with vendors and publishers about pricing, payment options, shipments and availability.
  • Utilizes library’s ILS Acquisitions module to create purchase orders, produce on-order item and bibliographic records. Maintains supplier records and invoices in the system.
  • Receives materials, reconciles invoices for payment and ensures invoices are expended from the correct fund lines. Reconciles vendor statements. Maintains expenditure spreadsheets.
  • Works with the Department Managers to facilitate the EDI automation and establishment of new vendors in ILS system. Maintains processing profiles with vendors. Communicates with vendors when changes or corrections are needed.
  • Oversees the physical processing and repair of library materials in preparation for circulation. Examines new methods and techniques in processing and repair. Facilitates the processing of special collection materials and equipment.
  • Orders department supplies and maintains inventory of supply stock. Ensures adequate levels of supplies are on hand at all times.
  • Assists in collection development activities as assigned by the Department Managers.
  • Prepares monthly reports of activity. Provides statistical reports on a monthly, annually, and as-needed basis.
  • Creates and maintains procedural documentation and instructions.
  • Participates in departmental initiatives and helps facilitate departmental projects and goals.
  • Serves as the library’s point person for acquisitions and shipping questions.
  • Assists with the shifting, moving and maintenance of library collections and shelves as needed.
  • Participates in professional development activities relating to areas of responsibility. Keeps informed of current information and trends.
  • Performs other duties as assigned. 
Requirements

Education:  Requires expertise acquired through completion of a LTA certification or Associate’s degree. 


Experience:   One year of related experience in a comparable business, organization or library preferred.  Public Library experience is desirable.  Supervisory experience is desirable. 


Skills:

  • Knowledge of productivity suites.
  • Knowledge of integrated library systems and search strategies.
  • Knowledge of library computer systems and processes.
  • Familiarity with MARC and bibliographic records.
  • Ability to perform detailed work with numerical data and to perform computations rapidly and accurately.
  • Ability to complete detailed work accurately and efficiently.
  • Ability to type with speed and accuracy.
  • Ability to operate all equipment necessary to perform job duties.
  • Ability to manage and prioritize multiple tasks.  Ability to meet deadlines.
  • Ability to adapt to and effectively implement change.
  • Ability to exercise reasonable and independent judgment and discretion. 

Communication:

  • Communicates effectively in English, both orally and in writing.
  • Speaking skills in other languages, particularly Spanish, is a plus.
  • Ability to stay calm and effective in difficult situations.
  • Ability to empathize and relate to the needs of all patrons and staff.  

SUPERVISORY RESPONSIBILITIES

Position has supervisory responsibility. Incumbent is responsible for overseeing employees engaged in acquisitions, processing and repair activities. Interview, hire, review work, assist, develop, counsel, evaluate, discipline and enforce library rules and policies. 


CONTACTS

Internal:  Library staff and management 

External:  Vendors, publishers and personnel at other libraries 


PHYSICAL REQUIREMENTS

The physical requirements described here are representative of those that must be met by an employee to successfully perform the functions of this job. 


Physical requirements include: good speaking, hearing and vision ability, excellent manual dexterity, ability to push a cart weighing 100 pounds, ability to lift and carry up to 50 pounds occasionally and up to 20 pounds frequently. 


WORKING CONDITIONS

Work is performed in a typical library environment. Full-time position. Some evening and weekend shifts are required.


To view all available positions:https://www.fountaindale.org/get-involved/employment/