Advancement Coordinator
Description

Sharply focused on ensuring our local, regional, national, and international audiences feel welcome to explore, engage in, understand and financially support the historic spaces of Frank Lloyd Wright's Taliesin and Taliesin West, the Frank Lloyd Wright Foundation inspires people to discover and embrace an architecture for better living through meaningful connection to nature, the arts and each other. In Wright's own words, our vision is "to make life more beautiful, the world a better one for living in, and to give reason, rhyme and meaning to life."

The Advancement Coordinator is a key member of the Frank Lloyd Wright Foundation’s fundraising team who focus their efforts on providing comprehensive information and outstanding service to donors and other constituencies as they meet the strategic and financial goals for which the Advancement team is responsible. Reporting to the Director of Development, the Advancement Coordinator performs routine yet important administrative tasks for the Advancement department across a variety of functions including member, donor and prospect cultivation, retention, and engagement; fundraising campaigns and member/donor events; and grant reporting and processing. 


The ideal candidate has an interest in architecture, the arts and/or history and a passion for keeping the team on task by providing exceptional organizational skills, a friendly and collaborative attitude and a desire to learn development and fundraising concepts.


Essential Functions:


Administrative support for fundraising initiatives

  • Assist Advancement team with project coordination within departmental areas of focus, specifically grants administration, major and corporate gifts solicitation, and membership and annual gift communications; support activities may include setup and promotion of tours and donor activities (including personal tours, small meetings, or major events); oversight of RSVP/guest lists; management of day-of-event logistics; and post-event follow-up initiatives.
  • Support donor stewardship and cultivation activities including coordinating custom mail pieces, emails, phone calls and other outreach.
  • Provide outstanding customer service to supporters by responding to inquiries and requests made in person or through electronic/virtual communications while meeting defined departmental service standards around timeliness, engagement, and proactive communication.

Database administration and maintenance support

  • Assist Data and Prospect Management team with administration of donor database via transactional updates of donor records; tasks may include payment processing, data cleanup, and research, all of which require assurance of privacy and confidentiality. 
  • Using the donor database, assist with documentation of tracking opportunities, plans, and stewardship timelines 

General department administration

  • Coordinate and create administrative processes, procedures and forms for continuous improvement and streamlined workflow 
  • Coordinate all IT, Marketing and Communication, and Facilities requests in support of department operations
  • Procure and maintain all department office supplies and print collateral
  • Provide administrative support to the Vice President & Chief Advancement Officer, Director of Development, and the Advancement team as needed, including coordinating calendars, preparing reports, presentations, and other materials, and managing incoming and outgoing correspondence and mailings
  • Other duties as assigned 

This is a full-time 40 hour a week position currently budgeted to start at an earnings rate of $19/hour based on experience. The Frank Lloyd Wright Foundation offers an excellent work environment, comprehensive benefits package, and a paid time off package. The Foundation pays up to 87% of monthly health-care premiums and enrolls all regular full-time employees into our life insurance, short-term and long-term disability and long-term care policies at no cost to employees.


Frank Lloyd Wright Foundation is an equal opportunity employer.

Requirements
   

Minimum Qualifications:

  • Bachelor’s degree or equivalent; relevant work experience may be considered in lieu of four-year degree
  • Two years of experience in general administrative/office procedures preferably within a nonprofit setting where development, fundraising, and/or event  planning occurs.
  • Demonstrative  high-level interpersonal skills when engaging with internal and external audiences
  • Excellent verbal and written communication skills, including experience in basic report writing and business correspondence, and proficiency in technology (computer hardware and software); knowledge of MS Office required.
  • Previous experience in establishing and maintaining effective, professional relationships with a diverse audience of customers, coworkers, and volunteers
  • Ability to prioritize work and manage multiple priorities while working independently and with minimal supervision
  • Committed to professional and ethical conduct, including upholding confidentiality, integrity, and honesty
  • Ability to collaborate, problem solve and resolve conflicts in a constructive manner
  • Ability to work a flexible schedule including  select evenings and/or weekends in support of special events

Preferred Qualifications:

  • Knowledge of Blackbaud Altru or relationship database programs 
  • Desire  and interest in learning development/fundraising concepts
  • Affinity for the mission of the Frank Lloyd Wright Foundation.
  • Interest in architecture, arts, design, and/or history.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. 

· Physical Demands: While performing the essential functions of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 

· Work environment: While performing the duties of this job, the employee is exposed to weather and desert environmental conditions prevalent at the time. The noise level in the work environment is usually moderate.

· OSHA Risk Classification for COVID-19 Exposure: Lower Risk (Caution): This position has minimal occupational contact with the public and other co-workers and is therefore determined to fall within the Lower Risk category as defined by OSHA. To further minimize risk, employees are required to follow the Foundation's Safe and Healthy Workplace guidelines and related personal and facility infection control policies.