Facilities Assistant
Job Type

The Facilities Assistant is an energetic, self-directed person who performs a physical job that involves cleaning, climbing ladders, rearranging tables & chairs, shoveling snow, operating motorized equipment, and more. By performing the daily Facilities duties, the Assistant ensures the library is a safe, clean, attractive place for patrons and staff.

Hours: Part-Time: Saturdays 8am to 4pm and Sundays 11am to 7pm (16 hours per week)

Wage: $15 per hour; paid sick time and personal days included for all employees as well as certain paid holidays.

Detailed Duties:

  • Regularly walk the building interior and exterior to monitor building status, ask if staff need any assistance, and maintain a presence of alert helpfulness.
  • Set up and rearrange tables and chairs in meeting and program rooms.
  • Assist in opening/closing of library and securing the building.
  • Shovel snow and lay down salt on library walkways and maintain all emergency doors and entrances in the winter.
  • Clean up any bodily fluid “spills” due to illness and/or accident.
  • Clean (vacuum, empty trash, wipe off surfaces) of assigned areas.
  • Clean and restock supplies in patron and staff bathrooms when necessary.
  • Clean meeting rooms and unassigned areas in the absence of outside cleaning crew or when additional cleaning is necessary in the middle of the day.
  • On a rotating basis provide detailed cleaning of carpet edges, stair railings, staff stairwells, chair rails, interior glass, in and under upholstered furniture, etc.
  • Report any building problems to Facilities Supervisor and/or the Library Director.
  • Train in the basics of all HVAC operations in order to be able to convey any issues with the Facilities Supervisor over the phone.
  • Replace light bulbs and replenish basic supplies throughout the building.
  • Assist the Facilities supervisor with projects that may require additional hands.
  • Accept and unpack shipments of maintenance supplies and equipment and assemble furniture, bookcases, etc.
  • Assist with light grounds-keeping not covered by the outside landscaping company.
  • Greet and monitor outside contracted workers when directed to by the Facilities Supervisor.

Organizational Relationships:

  • Reports to the Facilities Supervisor and may take direction from the Facilities Associate when necessary
  • Works at the direction of Key staff or other managers in cases of emergency
  • Fulfills requests from staff to set up rooms for programs, or that are listed in the Maintenance Alert Form and may work with those staff to complete the request



  • At least 18 years of age with a valid driver’s license.
  • Fluent in English, both oral and written.
  • Able to safely and effectively use hand tools, including machines and appliances such as vacuum cleaners and snow blowers.
  • Able to learn the basics of our HVAC systems and controls in order to read and report to the Facilities Supervisor over the phone.
  • Able to use a computer to check email, respond to maintenance alerts, and monitor building systems.
  • Self-motivating; able to work with minimum supervision and follow a list of directions.
  • Able to complete all tasks related to shift on a regular basis with thoroughness and an attention to detail.

Physical Requirements:

  • Able to perform frequent standing, bending, stooping, crouching, kneeling, laying, and twisting to perform maintenance on furnishings and equipment, sometimes in tight places.
  • Manual dexterity and eye-hand coordination when moving library materials or operating automated equipment and power tools.
  • Balancing: maintaining body equilibrium to prevent falling when walking, standing, or crouching on slippery, narrow, or moving surfaces.
  • Reaching above shoulder and reaching into tight places to repair appliances or machinery
  • Ability to climb and descend a ladder.
  • Able to push/pulling shovels, rakes, brooms, and mops to clean or remove snow or leaves.
  • Grasping using the entire hand and arm strength to carry & place objects.
  • Infrequent heavy lifting and carrying: raising and/or moving objects over 60 pounds.
  • Frequent average lifting and carrying for room setups: tables weighing 25-60 pounds.
  • Pushing/pulling a cart on wheels weighing as much as 100 pounds.
  • Visual requirement: able to read small print on labels as well as digital readouts and a computer screen.
  • Hearing requirement: able to tolerate (with earplugs) loud noises from machinery and the HVAC system.
  • Communication requirement: Fluent in English, both written and oral. Able to speak and be heard and hear the speech of co-workers in person and over the phone.