Administrative Assistant
New York, NY Property Management
Job Type
Full-time
Description

Fairstead is a vertically integrated real estate company specializing in affordable and mixed-income housing. Since 2014, Fairstead has acquired and/or developed more than $4 Billion of multifamily property across the country, and today owns a portfolio of 16,500 apartments in 18 states. The company’s comprehensive platform provides hands-on expertise across all multifamily disciplines, including acquisitions, development, design and construction, energy and sustainability, property management and social services.


Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. Fairstead provides hands-on expertise across all multifamily disciplines, including acquisitions, development, design, construction, energy, sustainability, property management and social services. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:

  • Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
  • Developing and preserving high quality affordable housing in an innovative and sustainable fashion
  • Creating a positive social and environmental impact within the properties and communities it serves

Fairstead’s Core Values

  • Empathy
  • Innovation
  • Entrepreneurship
  • Determination
  • Integrity

Position Description

Fairstead looking for an Administrative Assistant to support the General Manager perform a variety of administrative and clerical tasks. As an Administrative Assistant, you will be the first point of contact for the General Manager, and you will provide administrative support across the team. You will handle the flow of people through the business and ensure that all administrative responsibilities are completed accurately and delivered with high quality and in a timely manner.


Responsibilities

  • Manage and maintain the GMs, Operations calendar, and phone, including but not limited to, screening and directing phone calls, taking messages, and coordinating meetings
  • Arrange and schedule business related travel arrangements, accommodations, and conferences
  • Maintain GMs, Operations correspondence, including but not limited to, opening, sorting, filing, and distributing email, faxes, and mail
  • Liaise with the Accounting Department for all expense reports for the GM, Operations, and project teams
  • Provide administrative support to operations team
  • Analyze and draft memos, letters, and/or correspondence as directed by the GM, Operations
  • Maintain all project related documentation and correspondence in share drive
  • Follow up on outstanding project related correspondence as directed by the GM, Operations
  • Monitor the schedules for various projects
  • Maintain company contacts database; liaise with senior team and communicate best practices
  • Assist with special projects
  • Other tasks and special projects as required by management
Requirements
  • BA or BS degree or equivalent professional work experience
  • Minimum of 3 years of experience supporting an Executive
  • Experience in a development and/or real estate related firm, preferred
  • Strong written and oral communication skills
  • Highly organized with attention to detail
  • Strong time management skills with the ability to prioritize and complete job assignments under tight deadlines
  • Ability to work independently and as a member of a larger team
  • Ability to maintain confidentiality
  • Ability to successfully work on multiple projects and/or tasks simultaneously
  • Proficient in Microsoft Office products (Outlook, Excel, and Word)