Administrative Assistant for Property Management
Philadelphia, PA Property Management
Job Type


Asociación Puertorriqueños en Marcha (APM) is a nonprofit organization in Philadelphia, PA providing human services to the community including early childhood education, foster care & adoption, child welfare, mental & behavioral health, community and economic development, housing, violence intervention, and services to community schools. APM has been servicing the North Philadelphia community since 1970.  

Department: Property Management

Job Type: Full Time (40 hours / week), Non-Exempt

Work Schedule: Mondays through Fridays 8:30 am to 5 pm

Location: Philadelphia, PA (On Site)


The Administrative Assistant will work with the Property Management Department. The ideal candidate has experience in providing excellent customer service, is a self-starter and exceptionally organized. The Administrative Assistant will comply with established policies and procedures and not take any action to such guidelines without authorized approval.

 Some duties and responsibilities include: 

  • Handling large volumes of telephone activity in a pleasant professional and proficient manner
  • Typing all in-house/outside memos, letters, and reports
  • Maintain general office files for the properties.
  • Prepare and maintain complete residents list by phone numbers and projects.
  • Maintains calendar of events for the department, and schedule meetings, coordinates appointments for staff and Property Manager.
  • Distributes correspondence and other office mail including Federal Express or UPS and keep certain materials under lock.
  • Prepares request forms for supplies needed by the Property Manager and staff.
  • Prepare and maintain Property Management equipment inventory.
  • Assist to prepare and maintain with all monthly, quarterly, and annual reports to the various government agencies and investors.
  • Receive and process the application from the residents.


  • Health Insurance through Independence Administrators or $100/moth reimbursement with proof of current insurance
  • Vision and Dental Plans through SunLife
  • Basic Life Insurance (100% Employer Funded)
  • 403B Retirement Plan with Company Contribution
  • Flexible Spending Accounts for Health, Childcare, and Public Transportation expenses
  • Employee Assistance Program including free counseling, trainings, webinars, and other resources
  • Could be eligible for the Public Service Loan Forgiveness Program as APM is a non-profit
  • Voluntary Plans include Accident, Critical Illness, and Hospital Indemnity
  • Short-term and Long-term Disabilities
  • Employee Referral Program
  • 20 Days of Paid Time Off include Illness, Vacation, Appointments, and Emergencies
  • 12 Days of Paid Holidays
  • Education: Minimum of High School Diploma or GED
  • Experience: Minimum of two years of experience in related field
  • Microsoft Office:  Knowledge of Word, Power Point, Excel, Access, and Publisher
  • Clearances: FBI, Child Abuse, Criminal History Background, and Medical Exam/TB Test

APM is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. 

If hired, you will be required to submit clearances (FBI fingerprints, Child Abuse History Clearance, and Criminal History Clearance) along with other documentation.


Salary Description