Administrative Assistant
Rocky Hill, CT Bus Ops
Job Type
Full-time
Description
Administrative Assistant

The Administrative Assistant facilitates company operations by providing a full range of administrative and clerical support for the entire organization. This position strives to fulfill the mission of United Way of Connecticut (UWC) at all times while at work.


What you will do

  • Answers and routes incoming calls, delivers messages to appropriate person, locates individuals as necessary.
  • Greets, and fields inquiries, from staff and guests. Notifying individuals when visitors arrive.
  • Creates, formats, edits, proofreads correspondence, reports, forms, labels, spreadsheets, charts, etc. 
  • Provides logistical support for internal/external meetings including maintaining calendar, set-up, food/beverage needs, audio/visual requirements, materials, clean-up, etc.
  • Assembles materials for trainings, and fulfills brochure requests.
  • Assists in organizing projects, mailings, surveys, lists, databases, etc. for UWC programs, activities, and initiatives.
  • Sorts and distributes incoming mail/packages, timely. Processes outgoing express mail packages.
  • Orders office supplies, maintains inventory and manages distribution.
  • Prepares boxes/materials to be stored at off-site archive facility.
  • Provides technical assistance/troubleshoots problems with faxes, copiers, etc. Place repair calls as necessary.
  • Seeks opportunities to modify/develop processes/procedures to increase organizational efficiency and productivity, decrease waste, and reduce expenditures.
  • Ensures that all administrative duties are completed with high quality and in a timely manner.
  • Works with other members of Support Services to meet the needs and mission of the organization.

When and where you will work

  • This is a Full Time, in-office position, Monday through Friday from 8:00am to 4:30pm.

Why you should work here

  • Competitive pay plus a terrific suite of benefits
  • On-the-job training with the opportunity for professional growth within United Way
  • Opportunity to work as part of a team passionate about raising the quality of services in our state

The Pay & Benefits

  • $17.50 per hour 
  • Additional $0.75 per worked hour for certified Spanish- or Portuguese-speaking staff ($1.50 per hour worked for both languages) after 90 days on the job
  • An outright 8% 401(k) contribution.
  • 20 days of Paid Time Off in a calendar year – you begin accruing immediately!
  • 13 paid holidays per year  
  • Generous health benefits including 80% coverage of your medical plan premium and deductible.
  • Tuition reimbursement after 1 year
  • Employment at UWC counts toward Public Service Student Loan Forgiveness.
  • Supportive, culturally diverse, and inclusive company culture.
  • And more!
Requirements

Who you are

  • You have at least a High School or GED and five years of related work experience required. Ideally an Associate's degree and three years of related work experience.
  • You have knowledge and experience in office systems and operation of office equipment including telephone/multi-line switchboard, copiers, printers, fax machines, scanners and mail/postage equipment. 
  • You are comfortable with technology, including a proficiency with MS Office applications. 
APPLICATION DEADLINE IS November 26, 2022

United Way of Connecticut, Inc. endeavors to make www.ctunitedway.org accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact (860) 571-7500. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.


United Way fights for the health, education, and financial stability of every person in every community. We unequivocally denounce racism and ethnic discrimination in all forms, and we remain committed to building a future of greater opportunity and true equity for all people living in our communities. We act by tackling the structural barriers to equity from past and present systemic racism that have impeded the health, safety and wellbeing of traditionally marginalized people.