Executive Editorial Coordinator
WFH Flexible Philadelphia

Position Summary

The Executive Editorial Coordinator, Nursing is responsible for assisting the Editor in Chief, Nursing and the Nursing department in administrative duties required to ensure effective execution of our publishing program. 

Minimum Qualifications/Experience: 

· Two years administrative/office experience

· Expertise with Microsoft Office, Microsoft Teams, and file management

· Resourceful self-starter with excellent people skills, flexible approach to problem-solving, and ability to maintain confidentiality

· Strong written and verbal communication skills

· Excellent organizational skills

· Ability to handle multiple projects and responsibilities and function independently

· Familiarity with publishing industry a plus

Key Duties and Responsibilities: 

New Product and Checkpoint Meetings

· Prepare agenda, assemble and post documentation, and schedule meeting across the company on weekly basis

· Organize and maintain document archives 

Author, Contributor, and Work for Hire Agreements

· Generate Author and Work-for-Hire agreements and route and track through DocuSign

· Maintain contract status reports and files for executed contracts

· Work with Content Project Management group to create contributor contracts, submit (with all related forms) and track through DocuSign 

· Pay contributors and send out comp copies

· Serve as DocuSign champion for company 

Copyright registration

· Complete and file copyright registration applications for all published products, scan and file completed registrations 

·  Submit quarterly copyright registration report to President

Payment activity

· Initiate, coordinate, track, and trouble shoot all department payment activity through Invoice Manager and Paylocity

Administrative duties

· Maintain attendance schedules and time sheets, departmental files, and reviewer and contributor lists for marketing outreach on new products. Assist Editor in Chief on projects. Other duties as assigned. 


· Bachelor’s degree or equivalent education preferred

Reporting to this position: N/A

Physical demands and work environment: 

· Frequent communications: verbal and written, meetings

· Frequent sitting, computer work

· Repetitive movement of hands and fingers – typing and/or writing

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.