Manager of Club Programs
Description

Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We are seeking an individual to join a highly motivated team in selflessly advancing The Association of Former Students’ noble mission by supporting our strategic engagement efforts. 


While fostering our team culture in line with The Association’s Team Expectations, the ideal candidate will be someone who demonstrates skill in and devotion to:

       (i) developing and cultivating trusted, long-term relationships;

       (ii) serving as a professional ambassador for The Association and Texas A&M;

       (iii) traveling extensively to engage with and support A&M Clubs; 

       (iv) exhibiting a high level of organization to effectively manage multiple efforts at a time; and

       (v) successfully leading others to support a noble cause. 


The Manager of Club Programs will be responsible for leading a team to engage former students and A&M Clubs throughout the world through strategic programming and communication. Under the leadership of the Vice President of Administration and Director of Former Student Programs, this individual will serve as The Association’s primary liaison to all A&M Clubs outside of the Big 6 A&M Clubs while still engaging the Big 6 Clubs. In addition, this individual will develop and execute innovative and strategic initiatives as well as collaborate with A&M Clubs to increase engagement within the Clubs, with each having its own identity. While needing the self-motivation and persistence to effectively contribute as an individual, the Manager of Club Programs will play a key role in collaborating with the entire Former Student Programs team to achieve The Association of Former Students’ overall goals, mission, and vision.


Please note that when applying for an opportunity, the application will need to be completed in its entirety all at once. You will not be able to save your information and return to complete your application. 


DUTIES

Essential Functions: Leads the Club Programs team to develop strategies to enhance The Association’s engagement with all A&M Clubs worldwide.

  • Creates processes and protocols for the Club Programs team to maintain regular communication and contact with A&M Clubs worldwide.
  • Manages a comprehensive calendar for all A&M Club meetings, fundraisers and events to be promoted on AggieNetwork.com. 
  • Creates strategic programming for the Club Programs team to better engage with A&M Clubs worldwide, resulting in membership growth within the Clubs.
  • Identifies areas of prospective A&M Clubs, initiates communication with Aggies in the area and completes the chartering process for those who qualify.
  • Promotes and maintains regular communications to former students through various A&M Club and Association Programs to extend the reach and impact of the Aggie Network.
  • Oversees the planning and execution of the All-Aggie Tailgates and away game Yell Practices, Coach’s Nights and President’s Nights, attending these events as appropriate. 
  • Oversees the chartering and annual re-chartering process for all A&M Clubs.


Serves as The Association’s primary liaison to all A&M Clubs other than the “Big 6” A&M Clubs (Houston, Dallas, Fort Worth, Capital City (Austin), San Antonio, and Brazos County), developing and maintaining strong relationships and frequently being visible at their Club meetings, fundraisers and events through extensive travel throughout the year.

  • Serves as The Association’s secondary liaison to the Big 6 A&M Clubs, developing and maintaining strong relationships and being visible at their Club meetings, fundraisers and events throughout the year as appropriate. 
  • Frequently speaks on behalf of The Association at A&M Club, board and officer meetings as appropriate. 
  • Assists A&M Clubs with their programming/fundraising efforts and speaker selections.
  • Collaborates with A&M Clubs to increase membership and support of both the Clubs and The Association of Former Students.
  • Communicates news of relevant Association events to respective A&M Clubs.


Creates and delivers all in-person and virtual trainings for Club Presidents.

  • Creates and implements all Club President trainings in Bridge, with volunteer trainings to be completed on an annual basis. Trainings must be reviewed and updated on an annual basis. 
  • Creates courses for Club Presidents to be held at annual Volunteer Leadership Workshop, as well as trainings held in conjunction with Leadership Council meetings, leading trainings as appropriate.
  • Develops and leads monthly trainings for all A&M Club Presidents via Zoom; Creates monthly training calendar and promotes through appropriate channels to Club Presidents/officers at least one quarter in advance. 
  • Ensures Club Presidents complete annual trainings and follow expectations in The Association’s Bylaws to attend at least one Leadership Council meeting each year and contributes annually to the Annual Fund.
  • Maintains record of monthly trainings and Clubs who participated in each session and submits to Director of Former Student Programs on a quarterly basis. 


Serves as The Association’s primary liaison to all Area Representatives, National Representatives and Representatives at Large and creates and delivers appropriate trainings for each.

  • Serves as The Association’s liaison to all Area Representatives, National Representatives and Representatives at Large, developing and maintaining strong relationships. 
  • Creates and implements Area and National Representative and Representative at Large trainings in Bridge, with volunteer trainings to be completed on an annual basis. Trainings must be reviewed and updated on an annual basis.
  • Ensures Area and National Representatives and Representatives at Large complete annual trainings and follow expectations in The Association’s Bylaws to attend at least one Leadership Council meeting each year and contributes annually to the Annual Fund.


Manages the planning and coordination of Musters worldwide.

  • Assists A&M Clubs, Muster Clubs and Muster Groups to plan their respective Muster as appropriate and as needed to include assistance with communications and speaker selection. 
  • Provides direction to the Club Programs Assistant and Club Programs Student Assistant on all Muster-related communications, both print and electronic.
  • Updates The Association’s Muster webpage as needed, keeping content up-to-date at all times.
  • Monitors the Muster@AggieNetwork.com email inbox on a daily basis and responds in a timely manner.


Collaborates with the Development and Fundraising teams to assist with cultivating and soliciting major and Annual Fund gifts on behalf of The Association of Former Students. 

  • When speaking to A&M Clubs and Club leadership, promotes major gift opportunities as well as the importance of giving to the Annual Fund.
  • Meets with prospective donors before/after visiting with A&M Clubs or while traveling to cultivate and solicit major gifts on behalf of The Association.


Contributes to Former Student Programs events and activities, which includes:

  • Provides on-site support for Former Student Programs meetings and events, to include but not limited to: All-Aggie Tailgates and away game Yell Practices, Coach’s Nights, President’s Nights, Class Reunions, Constituent Network activities, Young Alumni events and meetings and Traveling Aggies Reunion.  


Participates and provides input on various Association-wide activities, which may include:  

  • Actively contributing to efforts to achieve culture, engagement, and fundraising goals.
  • Providing on-site event support for Board and Leadership Council meetings.
  • Participating on internal event and task committees.
  • Participating in Association events including, but not limited to, Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Grad Party, and All-Aggie Hullabaloo, as needed.
  • Representing The Association as needed at external events.


Serves as an ambassador for The Association by meeting Team Expectations; supporting The Association’s fundraising, engagement, branding, and communications efforts; and fostering relationships with former students, current students, parents, faculty, staff and friends of Texas A&M. 


Occasional other duties as assigned. 


SUPERVISION

Received:  Director of Former Student Programs.

Given: Coordinator of Club Programs, Club Programs Assistant, Student Assistant.

Requirements

EDUCATION

Required: Bachelor’s degree from Texas A&M University.


EXPERIENCE

Required: 3-5 years of professional experience. Experience with volunteer management. 

Preferred: 5+ years of professional experience. Volunteer management and supervisory experience.  


PHYSICAL REQUIREMENTS

Required:  Ability to operate a keyboard. Ability to move and carry objects up to 75 pounds. Valid driver’s license and ability to drive on business trips. Must be able to travel extensively by vehicle across the state of Texas and occasionally across the country, working irregular and extended hours, including nights and weekends as well as some holidays as needed. This position requires extensive travel during football season to the All-Aggie Tailgates. Ability to stand/move around quickly for long periods of time when needed at events.


SKILLS

Required: Exceptional organizational, planning and project management skills. Proven ability to develop new and strategic initiatives that are well planned and executed. Excellent public speaking skills. Ability to develop strong, long-lasting and professional relationships with former students of all generations. Extremely detail oriented. Excellent oral and written communication skills, along with exceptional proofreading skills. Ability to work independently as well as with a high-functioning team in an ever-changing and multi-tasking environment with numerous deadlines. Effective time management skills. Ability to handle multiple projects; flexibility to adjust to rapidly changing situations and problem solving with a positive attitude. Ability to derive solutions to unexpected last-minute challenges. Ability to develop long-lasting and professional relationships and interact with former students of all generations. Working knowledge of standard office equipment. Advanced software skills, including MS Word, Excel and Google Suite to perform administrative duties as required in maintaining communications, databases and spreadsheets.


OTHER

Required: Professional attire and behavior. Outgoing personality with a positive and friendly attitude. 

Preferred: Experience with and working knowledge of hauling a cargo trailer.