Grants Manager
Job Type


The Grants Manager plays a lead role in raising general operating, program, planning, seed funding and capital funds through foundation, and government grant programs and administering that funding once it is secured. The manager researches, identifies and evaluates potential grant funding sources to support the museum’s overarching fundraising goals and works in a manner that ensures the confidentiality of all data and information within the scope of responsibility.

This position requires a minimum of five (5) years of experience in researching grants, writing grants, and management of grants for non-profit organization(s) 

Position Responsibilities:

  • Strong project management to ensure that projects stay on track and strict deadlines are met.
  • Exceptional writer who is able to communicate the museum’s key messages to a broad audience, package concepts in a variety of ways and knows how to skillfully connect the museum’s ask with the grantor’s or investor’s philosophy, approach and guidelines. 
  • Maintains a successful approval rate for proposals by studying proposals that have been approved in the past and speaking with program officers and other relevant contacts to get a clear understanding of the types of programs they support.
  • Stewards existing and future electronic and paper fund development-related records maintained by the museum to ensure that relevant information is captured and filed accurately and easily retrieved as needed.
  • Sends timely, accurate and personalized correspondences to constituents.
  • Provides on-going research reports concerning individual,      foundation, corporate, government and community constituent prospects to the President and CEO and other museum staff to inform new and current project development and decision making.
  • Collaborates with cross-functional teams throughout the museum to develop and package proposal concepts for programs, exhibits and museum operations, gather supporting information for these proposals and identify the best alignment with the goals and guidelines of the grant opportunity.
  • Works closely with the President and CEO and other museum staff to compile information to ultimately write grantor interim and final reports (narrative and financial) and grant proposals. 
  • Stewards and cultivates relationships with grantors and investors.
  • Develops and manages a streamlined, continually-updated grant tracking process to ensure timely application submission and reporting follow-up and keep the President and CEO regularly informed of the process.
  • Works cross-functionally with fund development team and relevant museum staff to ensure proper recording, acknowledgment and recognition of grants.
  • Acts as an ambassador of the museum and actively pursues cultivation opportunities to extend the work of the museum into the community in an effort to increase visitation, memberships, investments/donations and partnerships. 
  • Periodically assists other fund development team members with the cultivation of investors through multiple stewardship touch points throughout the year including the annual stewardship mailings, donor events or other communications. 
  • Customizes thank you letters by drafting fund development messaging to individual contributors.
  • Assists marketing team in the creation of donor and staff stewardship communication pieces.

  Minimum Experience/Skills/Certificates:

  • College degree and/or equivalent combination of education and experience
  • Demonstrated success in securing grant funding
  • Exceptional writing skills, strong communication skills
  • Requires a minimum of five (5) years of experience in researching grants, writing, and management of grants for non-profit organization(s)
  • Must have the professional acumen to work with highly confidential information
  • Must be able to work independently and be a self-starter
  • Must have the capacity to work productively in a highly dynamic, team-based environment and to collaborate, delegate and negotiate with tact and diplomacy
  • Creative problem-solving skills; proven ability to recommend and implement process improvements and new initiatives
  • Strong organizational skills and attention to detail
  • Sensitive to diversity including individuals with physical challenges or special needs
  • Strong Computer skills including Microsoft Office, Word, Excel, Power Point, Blackbaud or other database system; proven ability to learn new systems and software. Includes familiarity with databases, email and scheduling systems, and mail/merge applications; reporting, spreadsheet and presentation applications
Salary Description
$65,000 to $75,000 per year