Manages, plans, directs, markets and coordinates all the activities of the federal component of the HACU summer, and two semester-long, National Internship Program (HNIP) sessions to ensure that goals or objectives of the program are accomplished within prescribed time frame and funding parameters by performing the following duties personally or through subordinate staff. Serves as a lead HACU administrator cultivating, securing, managing, and strengthening relations with federal agencies. The incumbent will also work in close collaboration with the Senior Vice President of Policy and Government Relations in developing and advancing HACU's legislative affairs and relations with Congress and the Administration. She/he coordinates legislative relations and activities and works in collaboration with other HACU staff to enhance relationships with government agencies, policy centers, Hispanic and other minority organizations, and higher education associations.
To Champion Hispanic Success in Higher Education
The Hispanic Association of Colleges and Universities fulfills its mission by:
- promoting the development of member colleges and universities;
- improving access to and the quality of post-secondary educational opportunities for Hispanic students; and
- meeting the needs of business, industry and government through the development and sharing of resources, information and expertise.
EDUCATION and/or EXPERIENCE
- Master's degree in public policy/public administration, business or related field; five-seven years of related experience and/or training; or an equivalent combination of education and experience.
- Experience, knowledge, and/or training at the federal/state level on issues impacting Hispanics in higher education.
- Knowledge and familiarity with state and federal legislative and appropriations processes.
- Documented experience working with key legislative and federal agency staff and with regulators.
- Demonstrated experience as an effective team leader.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(Other duties may be assigned)
- Establishes work plan and staffing for each phase of program and assignment of program personnel.
- Collaborates with HACU Student Services department to assure seamless cooperation with corporate component of HNIP and comprehensive information about all HACU student programs (scholarships, Student Track, etc.) to both staff and intern candidates.
- Confers with program staff to outline work plan and to assign duties, responsibilities, and scope of authority.
- Directs and coordinates activities of program personnel to ensure project progresses on schedule and within prescribed budget.
- Reviews bids for conformity to contract requirements and determines acceptable bids for HNIP and forwards bids or contract to management for approval.
- Manages and ensures compliance with the various HNIP contractual requirements with multiple federal agency partners.
- Conducts federal department seminars and informational workshops for interns and HSIs.
- Determines housing and travel needs of interns and facilitates these arrangements.
- Coordinates program activities with activities of contracting federal agencies.
- Identifies and cultivates relevant relationships in the federal, nonprofit and private sectors.
- Plan, organize, and coordinate HACU's legislative strategies and activities with the U.S. Congress and federal agencies to advance HACU's corresponding goals and objectives. Assist the Senior Vice President for Policy and Government Relations in the development and refinement of Memoranda of Understanding and Partnership agreements with federal agencies.
- Work closely with federal agencies in identifying resources for HSIs and in transmitting this information to them in a timely fashion through member advisories, publications, and/or webinars.
- Maintains regular communication with and acts as principle liaison with federal contracting partners, nonprofits and private entities.
- Develops, implements and updates a customer service focused strategic plan to be applied to HNIP’s work with federal departments and agency partners.
- Develops and conducts marketing campaign for the promotion of HNIP to federal agencies and HACU member institutions.
- Reviews status reports prepared by program and accounting personnel and modifies schedules or plans as required.
- Assists the Senior Vice President of Policy and Government Relations in maintaining liaison with federal contracting partners in the areas of Internships and related student programs or other areas as needed.
- Assists CAO & Development Department with cultivating Federal agency sponsorship support for HACU conferences.
- Prepares required program reports for management and federal agencies.
- Oversees compilation of data from program statistics for various personnel.
- Develops, implements and updates policy & procedures for HNIP and ensures that proper techniques are used in decision making processes for the internship program.
- Collaborates with the HACU finance department on all financial matters related to HNIP, including but not limited to budget preparation and oversight, expeditious collection of HNIP accounts payable, intern payroll, and program expenses.
- Confers with program personnel and government relations staff to provide technical advice and to resolve problems.
- Oversees and provides guidance to the HACU Alumni Association as the HACU staff liaison.
- Manages and maintains Xcatalyst database of HNIP students.
- Take a leadership role in structuring and maintaining HACU’s Advocacy Center (hacuadvocates.net) and advocacy mobile app.
- Represent HACU at meetings/conferences/coalitions and make presentations to groups as appropriate.
- Engages and participates with HACU leadership and delegated staff on necessary organizational meetings and events as well as prepares required reports/analysis, and performs other duties as assigned by senior management.
- Assist the Senior Executive Director of Legislative Affairs in the coordination and execution of the Annual HACU Capitol Forum, including the mobile app, coordinating visits with elected officials in Congress and developing the agenda of events/speakers.
Directly supervises HNIP staff and HNIP seasonal staff. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training and developing employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems in a timely manner.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Exceptional interpersonal skills including excellent oral and written communication skills. Ability to read, analyze and interpret common business, governmental and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from federal/governmental personnel, interns, staff or members of the business community. Ability to effectively present information in written reports and in verbal presentations to top management, federal agencies/departments, public groups, higher education organizations, members of the business community, members of Hispanic organizations and/or governing board of directors.
Ability to work with mathematical concepts such as fractions, percentages, ratios and proportions to practical situations. Strong experience with developing and conforming to an annual budget.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Excellent communication and writing skills. Proficiency with computers (e.g. word processing, Microsoft excel, database use, internet research) and familiarity with educational issues affecting Hispanic students and HSIs. Ability to develop and conduct training program and create expository materials. Must be able to travel.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work environment mainly consists of office setting with little to moderate noise level. Work week Monday through Friday with some weekend work or nights during heavy periods of legislation time or other events like the annual conference, Capitol Forum, recruitment and intern orientation times. Some travel expected. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In accordance with the ADA and other applicable laws, reasonable accommodations will be made to enable a qualified individual with a disability to perform the essential functions of the job.
PHYSICAL DEMANDS & WORK ENVIRONMENT
- Working conditions are in an office environment
- Occasionally moves items weighing up to 10 pounds
- Occasionally move about the office
- Constantly operates a computer and other office productivity machinery
- Positions self to perform essential functions of the job in an office setting
- Must be able to remain in a stationary position
- Maintains and ensures the security of HACU-issued equipment, software, data, and supplies
- Ability to travel as needed
Relocation assistance is not available for this position.
- HACU offers a friendly work environment and a generous company-paid benefits plan. Compensation is commensurate with qualifications and experience.
- 15 company paid holidays
- Employer-paid Group-Term Life, AD&D, Long-Term and Short-Term Disability benefits
- Generous employer-paid contributions toward healthcare plan expense
- 403(b), employer contributions (no match required) starting at six months of service
- Employee Assistance Program
- Optional Dental, Vision, Legal and Identity protection, and optional Accident, Cancer, Hospital Indemnity, and Dependent Life Insurance plans.
The Hispanic Association of Colleges and Universities (HACU) believes that equal opportunity for all employees and applicants is important for the continuing success of our organization. As an equal opportunity employer, HACU is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. HACU will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics. For more information regarding Equal Employment Opportunity, click here.
The Hispanic Association of Colleges and Universities (HACU) is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA), the HACU will provide reasonable accommodation when requested by a qualified applicant or employee, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed during the application process, please email email@example.com. For more information regarding the Americans with Disabilities Act, click here.
HACU COMMITMENT TO HEALTH AND SAFETY POLICY
Per the Hispanic Association of Colleges and Universities (HACU) Commitment to Health and Safety Policy, effective August 2021, it is a condition of employment for all employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable state law. Employees will need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded. If reasonable accommodation is needed during the application process, please email firstname.lastname@example.org.