Project Coordinator
Alachua, FL Product Development
Job Type

1) Contribute to the planning and management of assigned projects, to include:

  • Developing project scope in coordination with senior manager and leadership based on relevant data
  • Monitoring of project schedule and ensuring deliverables meet NCCER specifications 
  • Coordinating subject matter expert (SME) committees, technical writers, production team, publishing partner and vendors to facilitate work
  • Monitor program feedback between revision cycles
  • Presenting product benefits to internal stakeholders

2) Organize project information for reports and presentations to internal and external stakeholders

3) Track project content updates, milestones, deliverables, and schedules

4) Assist both external and internal customers with questions related to project areas and to the department

5) Review project implementation, gather project execution data, and analyze outcomes to determine lessons learned

6) Improve continuously based upon gained project work experience

7) Perform curriculum alignments and crosswalks for projects

8) Perform substantive and copy editing; reviews and edits work of writers and staff

9) Other duties as assigned; as this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee

  •  Associate degree or higher or minimum two years work experience as project assistant 
  • Proven understanding of project management processes
  • Excellent written and verbal communication skills to include public speaking
  • Solid organizational skills including attention to detail and multitasking 
  • Strong problem-solving and decision-making skills
  • Proactive, positive team player and leader
  • Ability to handle multiple projects at one time and meet production and editorial deadlines
  • Ability to acquire and analyze data to extract trends and metrics
  • Ability to work under pressure
  • Quick to learn the content and make comparisons/connections from one course to the next
  • Ability to remember and repeat processes, but also looks for new efficiencies
  • High attention to detail
  • Ability to make judgement on content discrepancies between products  
  • Confident with leading groups of subject matter experts to review/create/add content to courses
  • Agility to switch between tasks, as needed, and prioritize them effectively
  • Adaptability to shifting priorities and new workflows
  • Experience in technical editing and/or writing desired
  • Dependable in attendance and performance
  • Experience in the construction or maintenance industry is desirable

Physical Demands

and Working Conditions:

  • Some travel may be required
  • Works in an indoor office environment with moderate noise level
  • The employee may occasionally be required to lift and/or move up to 25 pounds
  • Specific vision abilities required by this job include close vision and distance vision
  • The employee is regularly required to sit, talk and hear
  • The employee is frequently required to use hands and fingers to grab, pull, grip, lift and reach with hands and arms
  • The employee is frequently required to use a computer
  • The employee is occasionally required to stand, walk, climb or balance and stoop, kneel, crouch, or crawl

Software Skills:

  • Proficiency in word-processing, presentations and spreadsheets (i.e. Microsoft Office Suite)
  • Knowledge of desktop publishing software (i.e. Adobe Creative Suite or Creative Cloud) a plus
  • Knowledge of Smartsheet or other project management software a plus