This position performs a variety of general accounting functions within the Accounting Department. Primary responsibilities are cash receipts, processing month-end accounting transactions to ensure the timely accurate processing of monthly journal entries to the general ledger (GL) and monitoring expenditures.
1. Maintain operating effectiveness over cash management internal controls.
2. Draw operational and sub-recipient expenditures and compile organization Temporary Assistance to Needy Families (TANF) invoice.
3. Reconcile Workforce Innovation & Opportunity Act (WIOA) draw schedules and TANF invoice to the GL and Financial Status Reports (FSR’S) submitted to the various funding agencies.
4. Conduct budget to actual expenditures analysis during the month-end close process. Independently identify and resolve coding and other errors to ensure variance-flux analysis reports are accurate.
5. Analyze all GL accounts. Assist the Contract Department in analyzing actuals and accrual expenditures ensuring expenditures recorded in the GL are properly supported.
6. Assist the manager in the preparation of the grant summary and monthly trial balance.
7. Perform month/year-end reconciliations and preparation of closing journal entries.
8. Assist in the preparation of work papers for audits and monitoring visits.
9. Perform monthly reconciliation of the PA CareerLink® Center GL accounts and prepare corresponding journal entries.
10. Analyze PA CareerLink® Center operating accounts on a monthly basis for accuracy and consistency.
11. Record cash receipts and make daily bank deposits.
12. Record monthly account receivable entry for Philadelphia Works operations, PA CareerLink® Centers and miscellaneous accounts.
13. Perform monthly bank reconciliations.
14. Prepare monthly payroll journal entry. Vouch GL entries to employees’ timesheets and compile budget vs. actuals when requested.
15. Act as backup to the Payroll Administrator in the processing of semi-monthly payroll.
16. Perform other job related duties as assigned.
Bachelor’s Degree from an accredited college or university with a concentration in Accounting with a minimum of 4 years advanced level accounting or auditing experience. MIP or comparable accounting software experience required. Experience in a non-profit accounting environment for Federal/State, Grants and Contracts preferred.
Or, any combination of education and experience determined to be acceptable.
Skills & Qualifications
• Strong knowledge of accounting principles, practices and procedures
• Ability to prepare complex and detailed analysis of financial data
• Ability to meet deadlines
• Proficient in the use of electronic spreadsheets and computerized accounting systems
• Excellent oral, written, and interpersonal skills with the ability to interact effectively with all levels of staff, subcontractors, vendors, and government agencies
• Strong attention to details and good organizational skills