RESPONSIBILITIES

Purchasing

• Negotiate with suppliers for favorable prices and terms, quality and delivery

• Evaluate suppliers and investigate new sources

• Research new product, development, and selection

• Evaluate turns quarterly by pulling item movement reports of best-sellers and slow-movers and adjust assortment accordingly

• Ensure proper receiving by department staff according to procedures

• Review invoices for pricing and discount accuracy; ensuring accurate separation of inventory categories and subcategories

• Visit the warehouse monthly to identify inventory inaccuracies, mis-picks, and other problems

• Participate in quarterly inventory counts

POS

• Update items and add new items into the POS system

• Print tags for departments as needed

• Assist in posting signage including but not limited to Co-op deals, sales, etc.

• Be fully trained on the front end of SMS and be able to cashier as needed in the store

Merchandising

• Order merchandise and maintain inventory control to minimize out-of-stocks and overstocks and maximize sales and turnover

• Ensure in conjunction with the Store Manager and floor staff that shelves and coolers are fully stocked and rotated to ensure freshness and turnover

• Manage back stock areas including the warehouse

• Set stocking priorities for department staff; stock items as needed

• Plan attractive displays; order sufficient merchandise to stock displays for period of display; do periodic comparisons with competitors

• Maintain grocery areas for cleanliness and appearance according to established standards

• Set pricing to meet margin goals; mark-down items as needed to reduce losses

• Ensure accurate, up-to-date price labeling of department items; get new item information to POS Staff before item arrives so product can be immediately placed on shelf

• Solicit suppliers for promotional offerings

• Provide prompt, friendly, courteous customer service

• Adhere to all product policies and notify vendors of policies when purchasing new products

Customer Service

• Treat people fairly, courteously, and with respect.

• Ensure a high standard of customer service storewide

• Ensure quick response to customer questions and concerns.

Financial Performance

• Develop and administer a departmental budget with assistance of the Store Manager

• Attain sales and margin goals for the department

• Review departmental financial reports; take corrective action as needed

Personnel

• Hire, train and supervise grocery department staff

• Conduct performance evaluation of department staff and participate in the evaluation of other staff

• Ensure that all department workers have up-to-date job descriptions and periodic reviews

• Schedule hours for department staff within payroll allocation

• Hold departmental staff meetings at least quarterly

Other Duties

• Attend management or other meetings if scheduled and as directed

• Ensure, in coordination with the Store Manager, that all areas meet lawful standards for food handling safety and carry out sanitation inspections monthly

• Be actively involved in at least one Weavers Way board committee as a staff representative (e.g., Merchandising)

• Perform other tasks as assigned by the General Manager  

QUALIFICATIONS

• Commitment to the mission and goals of Weavers Way Co-operative Association

• Commitment to superior customer service

• Exhibited ability to work well in a team setting

• Ability to manage and control inventory

• Ability to supervise staff -- including hiring, training, evaluating, and directing

• Proven understanding of and ability to uphold personnel and operational policies and procedures

• Strong two-way verbal and written communications skills

• Attention to detail and good organizational skills

• Demonstrated ability to multi-task and remain calm under stress

• Demonstrated ability to work independently and exercise independent judgment

• Exhibited ability to follow through on commitments

• Ability to develop and manage a departmental budget

• Proven math skills

• Ability to lift up to 50 pounds, use stairs, and be on feet for long periods

• Computer literate including Microsoft Word, Microsoft Excel and using email

• Be or become upon hiring a member in good standing of Weavers Way Co-op