Administrative Assistant
Bronx, NY Property Management


Fairstead looking for an Administrative Assistant to support the SVP of Operations to perform a variety of administrative and clerical tasks. As an Administrative Assistant, you will be the first point of contact for the SVP of Operations, and you will provide administrative support across the team. You will handle the flow of people through the business and ensure that all administrative responsibilities are completed accurately and delivered with high quality and in a timely manner.


  • Manage  and maintain the SVP, Operations calendar, and phone, including but not limited to, screening and directing phone calls, taking messages, and coordinating meetings
  • Arrange and schedule business related travel arrangements, accommodations, and conferences
  • Maintain SVP, Operations correspondence, including but not limited to, opening, sorting, filing, and distributing email, faxes, and mail
  • Liaise with the Accounting Department for all expense reports for the SVP, Operations, and project teams
  • Provide administrative support to operations team
  • Analyze and draft memos, letters, and/or correspondence as directed by the SVP, Operations
  • Maintain all project related documentation and correspondence in share drive
  • Follow up on outstanding project related correspondence as directed by the SVP, Operations
  • Monitor the schedules for various projects
  • Maintain company contacts database; liaise with senior team and communicate best practices
  • Assist with special projects 
  • Other tasks and special projects as required by management


  • BA or BS degree or equivalent professional work experience
  • Minimum of 3 years of experience supporting an Executive
  • Experience in a development and/or real estate related firm, preferred
  • Strong written and oral communication skills
  • Highly organized with attention to detail
  • Strong time management skills with the ability to prioritize and complete job      assignments under tight deadlines
  • Ability to work independently and as a member of a larger team
  • Ability to maintain confidentiality
  • Ability to successfully work on multiple projects and/or tasks simultaneously
  • Proficient  in Microsoft Office products (Outlook, Excel, and Word)

Compensation + Benefits

Compensation: $22.00- $26.00 + overtime eligible 

Health Benefits: Generous employer contribution medical, dental. Employer paid vision.

15 PTO, 7 sick days

Generous holiday schedule, paid maternity leave 

Additional Benefits: 

· Flexible Work Arrangements

· 401K Plan

· Flex Spending Accounts

· Life Insurance

· Commuter Benefits 

· Long Term Disability

· Nationwide Pet Insurance 


Fairstead is a purpose-driven real estate firm dedicated to building sustainable communities across the country. Headquartered in New York, with offices in Colorado, Florida, Maryland, and South Carolina, Fairstead oversees a $7.8 billion portfolio in assets and identified pipeline, and owns and manages more than 170 communities across 28 states. Fairstead’s commitment to communities is realized through a comprehensive platform that leverages in-house expertise in acquisitions, development, design and construction, marketing, and property management. Fairstead also implements some of the industry’s most proactive sustainability, resiliency, and community impact programs to foster positive social, economic, and environmental change. In 2022, the company launched Fairstead Ventures, a proptech investment initiative dedicated to fundamentally changing the standards in the housing industry with a focus on energy and decarbonization.

Fairstead’s primary mission is to provide high quality housing to all regardless of income, and to make our stakeholders feel “Right at Home.” We accomplish this through an empathetic and innovative approach, and by utilizing our interdisciplinary platform as an investor, developer, owner, and operator. Fairstead provides hands-on expertise across all multifamily disciplines, including acquisitions, development, design, construction, energy, sustainability, property management and social services. With a long-term commitment to its residents, communities, and partners, the Fairstead team stands out by:

  • Listening to and understanding the needs of its residents, communities, partners, and stakeholders alike
  • Developing and preserving high quality affordable housing in an innovative and sustainable fashion
  • Creating a positive social and environmental impact within the properties and communities it serves

Fairstead’s Core Values

  • Empathy
  • Innovation
  • Entrepreneurship
  • Determination
  • Integrity   
Salary Description