Austin, TX Finance and Administration
Job Type


As a member of the Finance Administration team and under the direction of the Director of Finance, the Accountant will be responsible for ensuring transactions are properly recorded in Accounts Payable, Accounts Receivable, and Payroll general ledger accounts including compliance with cost allocation policies and procedures. 

This position is required to be in the office 5 days a week and is not eligible for telecommuting.


Essential Functions

  • Review and process a high volume of accounts payable invoices, ACH transfers, and check disbursements.
  • Maintain distribution codes, monthly costs, and allocations across all programs and funders and maintain all accounting records filings and required documents.
  • Work with staff to ensure business credit card policies are being followed and expenses are captured timely.
  • Verify expenses are adhering to organization policies including but not limited to, procurement practices, pre-approval guidelines, and travel policies. 
  • Prepare and distribute documents for the annual audit or grantor site visits.
  • Review and adjust payroll journal entries for approval and posting.
  • Process month-end closing tasks including entries related to depreciation and prepaid expenses, and reconciling balance sheet accounts.
  • Manage accounting email inbox and maintain document management system in SharePoint.
  • Ensure the accuracy of entries to general ledger accounts.
  • Compile and reconcile financial data to assist in the preparation of balance sheets, profit and loss statements, and other financial reports. 
  • Complete all work in full adherence to applicable financial, accounting, and organizational policies or procedures as well as state and federal requirements.
  • Ensure deadlines are planned, calendared, and timely executed with sufficient time dedicated to upper management’s approval of disbursements and other processes.
  • Review/evaluate processes, suggest and facilitate the development of efficiencies and/or continuous improvement of internal controls, policies, and/or procedures to implement accounting and payroll best practices.

Other Functions

  • Maintain the privacy and confidentiality of employee and payroll information at all times.
  • Assist employees and managers with AP questions and provide training and support to employees and managers as needed.
  • Perform other duties as assigned.

Education (Preferred)

  • Bachelor’s degree in Accounting or Finance

Experience (Required)

  • Minimum five years of relevant accounting and financial experience, or the equivalent in education and experience.

Experience (Preferred)

  • Experience working with accounting software such as MIP/Abila Sage and payroll systems such as Paylocity.
  • Experience working with a non-profit organization and know the principles and practices of non-profit accounting including all applicable laws, rules, and regulations for non-profit financial record keeping and reporting.

Knowledge / Skills (Required)

  • Demonstrated proficiency with Adobe Pro and Microsoft Apps such as Excel, SharePoint, and Teams.
  • Strong organization and prioritization skills.
  • Excellent analytical skills and attention to detail skills.
  • Outstanding interpersonal and collaboration skills.
  • Ability to electronically compile and file documents.

Physical Requirements

  • Sedentary work that involves sitting most of the time.
  • Occasional bending, squatting, and kneeling.
  • Exerting up to 10 pounds of force occasionally, and a negligible amount of force as needed, at times to lift, carry, push, pull, or otherwise move objects.

*This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.