Accounts Payable Specialist


Performs project accounting functions on assigned projects, including acting as a resource for Project Managers and a point of contact for subcontractors. Responsible for the accurate coding, timely entry, organizing and filing of all invoices received. Manages the job cost reporting and payouts of all subcontractors, Architects and office expenses.

Responsibilities include:

  • Code and post invoices in Sage 300 software. Review invoices against contracts and committed cost values loaded in the system.
  • Distributes invoices appropriately to internal departments for review and approval.
  • Files job invoices.
  • Responsible for vendor management; including obtaining current certificates of insurance and 1099 information.
  • Responsible for subcontractor statements and the ability to take and return subcontractor calls.
  • Manages Concur expense reporting process, including training new users and following up on missing expense reports.
  • Pulls invoices approved by Project Manager to be paid, runs checks, makes copies, obtains lien waivers and mails checks.
  • Prepares and reviews proposed monthly project payouts with Project Manager and Controller.
  • Runs bi-weekly Office Check run for office related and miscellaneous job invoices.
  • Performs filing and archiving.
  • Assists Accounting Department with various projects

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



Education: Associate degree (A.A. / A.S.) or equivalent from two-year college or technical school

Experience and/or Training: Two to four years related experience and/or training; or equivalent combination of education and experience.

To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel; Sage 300 CRE; Microsoft Internet Explorer; and Microsoft Access.


Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic accounting principles.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit; use hands and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.